Administrative Assistant 1

Northrop Grumman • San Diego, CA

9d • $39,700 - $66,100 • Onsite

About The Position

Northrop Grumman Mission Systems is seeking an Administrative Assistant 1 based at its Spectrum Center facility in San Diego, California. The role provides field administrative support to the Navigation, Intelligence and Connectivity team and program support for an organization of more than 120 personnel. It involves working with internal and external high-level customers, military personnel, and company employees, supporting the Field Engineering Networked Information Solutions Department, and gathering information for reports, researching problems, and tracking actions in the United States and overseas.

The position performs office functions including setting up and maintaining files, coordinating travel, supporting deployment-readiness tasks, and answering questions about travel and deployment operations, policies, and procedures. The successful candidate uses Microsoft Office applications, handles communications and confidential information, coordinates travel and expense reports, supports meetings and action items, responds to employee requests, and assists with special projects and deployment-readiness coverage. Travel of up to 10% may be required. A current, active U.S. Government Secret clearance and U.S. citizenship are required.

Requirements

• High school diploma and at least 6 months of hands-on experience.
• Ability to perform detail-oriented work.
• Proficiency with the MS Office Suite, including Word, Excel, PowerPoint, Outlook, and Access.
• Proactive, highly motivated, collaborative, and adaptable, with strong organizational skills and the ability to handle multiple tasks, changing needs, and competing priorities.
• Strong oral and written communication skills.
• Ability to work as a team player with all levels of management and administrative support.
• U.S. citizenship and a current, active U.S. Government Secret clearance.
• Ability to travel up to 10% may be required.

Nice To Haves

• Expertise with the CONCUR integrated travel and expense management system.
• Experience coordinating travel and handling immigration requirements for overseas travel.
• Familiarity with Northrop Grumman systems, including Concur, SmartBuy, and other NG tools.

Responsibilities

• Use MS Word, Outlook, PowerPoint, and Excel.
• Distribute incoming message communications while preserving confidentiality and coordinate other personnel-support requirements.
• Handle confidential information with good judgment; prioritize tasks with competing deadlines, manage schedule conflicts, adapt to changing needs, and provide follow-through.
• Coordinate domestic and international travel arrangements and review expense reports in a timely manner for assigned staff.
• Attend meetings, prepare meeting minutes, and follow up on daily and weekly action items.
• Respond to employee requests by providing direct support or appropriate resources.
• Manage or support assigned special projects.
• Provide backup support for other Deployment Readiness staff as needed.
• Set up and maintain files, support deployment-readiness tasks, and answer questions about travel, deployment operations, and established policies and procedures.
• Gather information for reports, research problems, and track actions for the department, stateside and overseas.

Benefits

• Health insurance coverage.
• Life and disability insurance.
• Savings plan.
• Company-paid holidays.
• Paid time off (PTO) for vacation and/or personal business.
• Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED