Executive Administrative Assistant – Legal, Compliance & Risk

Bloomberg•New York, NY

5d•$85,000 - $125,000

About The Position

Bloomberg is seeking an Executive Administrative Assistant to support its Legal, Compliance, and Risk Department in a dynamic, fast-paced environment. The role combines administrative support for senior leaders with involvement in department-wide projects, technology adoption, and internal initiatives that shape the team’s operations. The department works collaboratively to address complex issues across Bloomberg’s global businesses and operations, and emphasizes an inclusive workplace and community engagement. The assistant will coordinate calendars, travel, and meetings; manage documents and data; prepare presentations and reports; support department logistics and internal committees; and assist with events and cross-team projects. The role requires discretion when handling confidential and sensitive matters, strong organizational and communication skills, and the ability to adapt to new tools and workflows. The position is based in New York. The annual salary range is $85,000–$125,000, plus benefits and bonus. Compensation may vary based on factors including geographic location, experience, market conditions, education, training, and skill level. Benefits may include merit increases, incentive compensation for exempt roles, paid holidays and time off, medical, dental, vision, short- and long-term disability benefits, 401(k) matching, life insurance, and wellness programs.

Requirements

At least 5 years of administrative experience supporting multiple leaders and frequently interacting with C-level executives, preferably in a global organization.
Exceptional organizational skills and a proactive, positive mindset.
Strong attention to detail and ability to multitask and prioritize in a fast-paced environment.
Excellent communication and interpersonal skills, with confidence interfacing with senior stakeholders.
Experience handling confidential information and sound judgment in decision-making.
High comfort level with technology and ability to quickly learn new tools and platforms.
Proficiency with Microsoft Office (Word, PowerPoint, Excel, Outlook), Apple iOS/macOS, and collaboration tools such as Visio, Zoom, and SharePoint.
Bachelor’s degree.

Nice To Haves

Experience in a legal, compliance, or risk environment, either in-house or at a law firm.
Familiarity with document management systems such as iManage.
Interest in technology, operations, or process improvement.
Desire to work on cross-functional teams and stretch beyond traditional administrative duties.

Responsibilities

Provide calendar, travel, and meeting coordination for senior leaders, manage scheduling conflicts, and prioritize time effectively.
Support domestic and international travel logistics, including technology support, accommodations, and expense reconciliation.
Assist with document and data management, including redlining, formatting, archiving, and using document management systems such as iManage.
Prepare PowerPoint presentations and reports for internal meetings and leadership presentations.
Coordinate department-wide logistics, including seating arrangements, printer and facilities requests, catering, and onboarding kits.
Partner with Facilities, HR, Finance, and other internal teams to support day-to-day operations.
Assist with planning and executing meetings, summits, town halls, and social events.
Support internal committees, including onboarding, training, inclusion, and pro bono committees, by tracking deliverables and coordinating meetings.
Manage departmental inboxes, triage requests, escalate time-critical matters, and ensure prompt responses.
Provide basic project management support for cross-team initiatives, including tracking milestones and action items.
Identify and implement process improvements to increase administrative efficiency and improve user experience, including through technology.
Maintain confidentiality and follow best practices in document handling, compliance, and internal communication; use discretion, sound judgment, and tact with sensitive matters.
Support time-sensitive ad hoc operational and administrative requests.