Nursing Administrative Assistant II

University of North Dakota • Grand Forks, ND

6d • Onsite

About The Position

The Nursing Administrative Assistant II supports the day-to-day operations and accountability of the Undergraduate and Graduate Departments of Nursing at the University of North Dakota. The position provides timely administrative, office, and program support while emphasizing high-quality customer service and operational excellence. It is an in-person position on the UND campus in Grand Forks, North Dakota, working 40 hours per week. The listed salary is $40,300 annually, with dependent experience; the position is non-exempt and eligible for overtime.

The role supports faculty, students, department chairs, and visitors; coordinates department operations, academic processes, records, events, and data collection; and assists with purchasing and financial procedures. It also supports accreditation activities, student clinical-placement documentation, departmental systems, and compliance with university policies and accessibility requirements.

Requirements

• High school diploma or GED equivalent.
• At least 1 year of related work experience.
• Demonstrated proficiency in Microsoft Office software.
• Strong customer service skills and a positive attitude.
• Highly organized, self-directed, and motivated.
• Ability to manage multiple tasks and projects and prioritize as needed.
• Ability to perform detailed work accurately and meet scheduled deadlines.
• Effective written and verbal communication skills, including the ability to communicate with diverse groups of people.
• Successful completion of a Criminal History Background Check.
• Verify identity and eligibility to work in the United States and complete the required employment eligibility verification form upon hire; the position does not support visa sponsorship for continued employment.

Nice To Haves

• Associate's degree in a business-related field or equivalent experience.
• 4 years of related work experience.
• Event-planning experience.
• Supervisory experience.
• Experience with basic bookkeeping or accounting functions.
• Experience working in an academic department or academic setting.
• Experience with Blackboard, Campus Connection, or HRMS.

Responsibilities

• Provide administrative support to the departments and faculty, including receptionist duties and general support for visitors and students.
• Assist with supervision of student employees.
• Coordinate department events.
• Monitor the department website and submit updates and content.
• Manage semester course schedules, including classroom scheduling.
• Analyze operating procedures and processes to support coordination between the department and college.
• Provide direct support for accreditation processes.
• Assist department chairs with resolving problems or conflicts.
• Coordinate faculty onboarding.
• Manage syllabus collection and review.
• Manage textbook publisher relationships and faculty desk-copy requests.
• Manage program-evaluation data collection from graduating students and alumni.
• Manage collection and distribution of SELFI data and preceptor evaluations.
• Serve as lead ExamSoft administrator and lead Altru portal administrator.
• Maintain contact lists and develop and maintain a filing system.
• Participate in meetings and prepare and distribute minutes and materials.
• Assist with inventories of office equipment and keys.
• Produce and distribute correspondence.
• Compile and submit textbook requisitions.
• Establish and maintain the department records-retention plan according to UND policy.
• Monitor and manage department space and classrooms.
• Serve as a resource to student Nursing organizations.
• Update department handbooks and ensure compliance with accessibility requirements.
• Assist with departmental purchases, process purchase requisitions and payments, and forward items for approval.
• Manage required accessibility approvals for software purchases.
• Submit vendor invoices for payment.
• Manage the DocuSign process for collecting student records.
• Assist with collecting and submitting student documentation required for clinical placement.
• Assist with submitting student rosters to Altru, Kaplan, and ExamSoft.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED