Nursing Administrative Assistant II

University of North Dakota • Grand Forks, ND

8d • Onsite

About The Position

The Nursing Administrative Assistant II supports the day-to-day functioning and accountability of the Undergraduate and Graduate Departments of Nursing, helping ensure their efficient operation. The position provides timely administrative, office, and program support with a focus on high-quality customer service and operational excellence. This is an in-person position on the UND campus in Grand Forks, North Dakota, classified as non-exempt and eligible for overtime. The position is 40 hours per week, with a stated salary of $40,300, dependent on experience.

Requirements

• High school diploma or GED equivalent.
• At least 1 year of related work experience.
• Demonstrated proficiency in Microsoft Office software.
• Successful completion of a Criminal History Background Check.
• Strong customer service skills and a positive attitude.
• Highly organized, self-directed, and motivated.
• Ability to manage multiple tasks and projects and prioritize as needed.
• Ability to perform detailed work accurately and meet scheduled deadlines.
• Proficiency in written and verbal communication.
• Ability to communicate effectively with diverse groups of people.
• Upon hire, verify identity and eligibility to work in the United States and complete the required employment eligibility verification form. The position does not support visa sponsorship for continued employment.

Nice To Haves

• Associate's degree in a business-related field or equivalent experience.
• 4 years of related work experience.
• Event planning experience.
• Supervisory experience.
• Experience with basic bookkeeping or accounting functions.
• Experience working in an academic department or academic setting.
• Experience with Blackboard, Campus Connection, or HRMS.

Responsibilities

• Assist with supervision of student employees.
• Coordinate department events.
• Monitor the department website and submit updates and content.
• Manage semester course schedules, including classroom scheduling.
• Analyze operating procedures and processes to support smooth coordination of administrative functions between the department and college.
• Provide direct support for accreditation processes.
• Assist department chairs with resolving problems or conflicts.
• Coordinate faculty onboarding.
• Manage syllabi collection and review.
• Manage textbook publisher relationships and faculty desk-copy requests.
• Manage collection of program evaluation data from graduating students and alumni.
• Manage collection and distribution of SELFI data and preceptor evaluations.
• Serve as lead ExamSoft administrator and lead Altru portal administrator.
• Provide administrative support for faculty and receptionist duties and general assistance to visitors and students.
• Maintain contact lists and develop and maintain a filing system.
• Participate in meetings and prepare and distribute minutes and materials.
• Assist with inventories of office equipment and keys.
• Produce and distribute correspondence.
• Compile and submit textbook requisitions.
• Establish and maintain the department's records retention plan according to UND policy.
• Monitor and manage department space and classrooms.
• Serve as a resource to student Nursing organizations.
• Update department handbooks and ensure compliance with accessibility requirements.
• Assist with departmental purchases, process purchase requisitions and payments, and forward payments for approval.
• Manage completion of required accessibility approvals for software purchases.
• Submit vendor invoices for payment.
• Manage the DocuSign process for collecting student records.
• Assist with collecting and submitting student documentation required for clinical placement.
• Assist with submitting student rosters to Altru, Kaplan, and ExamSoft.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED