Administrative Assistant Jobs in Raleigh, FL

About The Position

Requirements

• Proficiency in Microsoft Office applications, including Word and Excel.
• Excellent command of the English language.
• High school diploma or equivalent.

Responsibilities

• Greet visitors professionally, provide information, and direct them to appropriate personnel.
• Answer incoming calls and respond courteously and professionally to inquiries from residents, vendors, and board members.
• Perform general office tasks, including filing, data entry, document preparation, copying, and scanning.
• Maintain an up-to-date office list of associations.
• Assist with notary services for the office and community requests, if applicable.
• Coordinate St. Cloud staff meetings, including logistics, agendas, meal arrangements, and minutes.
• Manage office calendars, schedules, reminders, room reservations, and tracking of room usage.
• Maintain and order office, maintenance, and cleaning supplies as needed.
• Perform light housekeeping, including collecting kitchen trash and maintaining overall office cleanliness.
• Prepare, format, and mail violation letters to residents or owners as directed by CAMs.
• Copy and scan documents for CAMs as needed.
• Respond to violation-related calls and emails with clear and helpful information as instructed by CAMs.
• Update Caliber records, including violations and maintenance requests, as assigned by CAMs, documenting interactions with homeowners, residents, and vendors.
• Track CAMs’ Board and AGM meeting dates to help ensure minutes are uploaded to the system in a timely manner for file auditing.
• Assist with records request appointments at the office as needed.
• Handle sensitive information confidentially and discreetly.
• Perform other administrative tasks and duties as assigned by management.

Benefits

• Competitive pay
• Excellent benefits