ADMINISTRATIVE ASSISTANT (FULL-TIME) MAINTENANCE

Natchitoches Regional Medical Center•Natchitoches, LA

About The Position

The Administrative Assistant provides reception desk coverage for the Maintenance Department and performs administrative duties related to its operations. The role supports Natchitoches Regional Medical Center’s mission by conducting work in alignment with the hospital’s Core Values and contributing positively to its cultural climate. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary responsibilities. The position has no supervisory responsibilities.

Requirements

High school diploma.
Two years of administrative assistant experience.
Excellent organizational skills and attention to detail.
Extensive knowledge of office management systems and procedures.
Communication proficiency.
Ability to operate general office equipment.
Excellent written and verbal communication skills.
Ability to type 60 words per minute.
Proficiency in Microsoft Office Suite or similar software.
Ability to maintain confidential information.
Ability to prioritize tasks.

Nice To Haves

Associate’s degree.
Proficiency with software systems such as badge systems and work order systems.

Responsibilities

Answer and direct departmental phone calls.
Receive and distribute office mail.
Schedule associates for duty.
Proofread and type documents and correspondence produced by the department.
Process paperwork for employee transfers, job classification changes, salary increases, and other employment matters in coordination with Human Resources.
Assist with preparing reports as needed.
Prepare office purchase orders.
Manage associate PTO requests.
Approve and manage associates’ time in Kronos.
Resolve routine problems and maintain confidential information.
Perform other related duties as assigned.