Administrative Assistant (Full Time)
Compass Group•Madison, WI
•Onsite
About The Position
The Administrative Assistant is responsible for clerical functions and administrative support for food service programs. The role supports daily operations through telephone and inquiry handling, personnel file maintenance, staffing assistance, financial recordkeeping, invoice processing, reconciliations, and preparation of reports and claims. The position also requires maintaining effective working relationships and a clean, safe work environment.
Requirements
- Previous administrative experience preferred.
- Previous catering experience preferred.
Nice To Haves
- Previous administrative experience.
- Previous catering experience.
Responsibilities
- Answer telephones and direct inquiries professionally and with a client-centric approach.
- Maintain confidential personnel files.
- Assist management staff with confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with coworkers, school personnel, administrators, students’ parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, checking arithmetic and item prices against bid specifications and resolving pricing discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare the monthly state claim form for reimbursement.
- Assist with preparation of end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform work safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and the Choice Auto and Home Program
- Medical insurance
- Dental insurance
- Vision insurance
- Life insurance and AD
- Disability insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- May be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
