Full-Time Administrative Assistant

High Companies • East Lampeter Township, PA

9d • Onsite

About The Position

High Associates Ltd. is seeking a full-time Administrative Assistant to provide advanced, diversified, and confidential administrative support to its Commercial Asset Management team. The role requires strong technical, communication, and interpersonal skills, independent judgment, discretion, and the ability to manage routine and non-routine tasks concurrently. Under limited supervision, the Administrative Assistant provides professional, adaptable support aligned with the organization’s mission, vision, and values.

This position is based at the corporate office at 1853 William Penn Way in Greenfield, Lancaster, Pennsylvania. The schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m. The starting rate is $24.00 per hour, with potential increases based on experience.

Requirements

• High school diploma with additional general business training.
• At least two years of experience in administrative support and/or customer service.
• Extensive knowledge of PCs and Microsoft applications, and willingness to learn additional software.
• Valid driver's license.
• Good written and verbal communication skills.
• Ability to work as a team player and efficiently and accurately handle multiple priorities for numerous team members.
• Discretion in handling confidential information.

Nice To Haves

• Pennsylvania Notary Public.

Responsibilities

• Manage senior management’s business and personal calendars, follow up proactively, and handle tasks that do not require their direct attention.
• Manage special projects independently or collaboratively and deliver critical results.
• Compile information and prepare, edit, and coordinate correspondence, agendas, meeting materials, and minutes for management and development project meetings and committees; follow up on action items.
• Coordinate outside commitments, meetings, travel arrangements, and events, including scheduling, room reservations, food and beverage service, videoconferencing, and preparation of relevant files and materials.
• Maintain office and kitchen supply inventories; arrange office equipment repairs and maintenance; and serve as liaison to the approved printing service.
• Assist HREG Finance with monthly commercial tenant rent up-charges and service invoices; enter tenant rebills, department invoices, and non-cash adjustments; and post commercial late charges in MRI.
• Coordinate annual Commercial Tenant Surveys, work with property managers on property-specific questions, compile results, and share reports to address tenant concerns.
• Coordinate the annual HREG Tenant Appreciation Golf Outing, including registration, course arrangements, meals and activities, volunteers, and event communications, in collaboration with the Marketing Events Manager and planning committee.
• Maintain expense reports for company credit-card expenses by gathering receipts, coding expenses, and scanning and attaching receipts.
• Provide phone coverage for HA Property Services as needed and enter maintenance requests.
• Assist with coding and processing invoices for Client Service Teams Projects and Marketing Events.
• Back up the Administrative Coordinator for Residential/Development.
• Maintain archived files and retrieve requested files as needed.
• Perform other duties and assignments as assigned.

Benefits

• Medical, dental, and vision coverage for full-time coworkers.
• Vacation for regular full-time coworkers, earned annually on the anniversary date; a portion of hours may be carried over into the next anniversary year.
• 401(k) retirement plan with company match up to 6%.
• Tuition assistance with 100% reimbursement for approved, job-related courses and degree programs approved in advance by a supervisor.
• Employee Assistance Program offering professional, confidential support for personal issues affecting employees or eligible dependents.
• High Family Foundation Scholarship for eligible children of coworkers, awarding $5,000 for each year enrolled in an accredited two- or four-year degree program.
• Good Measure Award recognizing individuals or teams who go above and beyond normal job responsibilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED