ADMINISTRATIVE ASSISTANT (FULL TIME)
About The Position
The Administrative Assistant is responsible for clerical functions and administrative support for food service programs at Restaurant Associates. The role includes telephone and inquiry handling, personnel file maintenance, support with confidential employment and labor relations documents, staffing assistance, recordkeeping, sales and meal-count entry, deposit reconciliation, invoice processing, vendor statement reconciliation, state reimbursement claims, and financial report preparation. The position is full-time, Monday through Friday, with hours that may vary. No weekends or holidays are required.
Requirements
- Previous administrative experience is required.
- Previous customer service experience is required.
- Excellent computer skills are required.
Responsibilities
- Answer telephones and direct inquiries in a professional, client-centric manner.
- Maintain confidential personnel files.
- Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
- Assist with staffing, including finding staff when employees call out on short notice.
- Maintain effective working relationships with co-workers, school personnel, administrators, students' parents, and the supervisor.
- Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
- Enter weekly cash sales and meal counts using a computer.
- Perform daily bank deposit reconciliation.
- Process vendor invoices for payment, checking calculations and item prices against bid specifications and resolving discrepancies.
- Perform monthly vendor statement reconciliation.
- Prepare monthly state claim forms for reimbursement.
- Assist in preparing end-of-month financial reports.
- Attend in-service and/or safety meetings as required.
- Maintain a clean and safe work environment and perform the job safely.
- Perform other duties as assigned.
Benefits
- Retirement Plan
- Associate Shopping Program
- Health and Wellness Programs
- Discount Marketplace
- Identity Theft Protection
- Pet Insurance
- Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and the Choice Auto and Home Program
- Medical
- Dental
- Vision
- Life Insurance/AD
- Disability Insurance
- Commuter Benefits
- Employee Assistance Program
- Flexible Spending Accounts (FSAs)
- May be eligible for paid and/or unpaid time off in accordance with applicable federal, state, and local laws
- Employee Referral Bonus
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
