ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group • Rochester, MN

2d • Onsite

About The Position

The Administrative Assistant provides clerical functions and administrative support for food service programs at Mayo Clinic Harwick in Rochester, Minnesota. The role includes telephone and inquiry support, confidential personnel file maintenance, assistance with staffing and employment documentation, recordkeeping, sales and meal-count entry, deposit and vendor reconciliations, invoice processing, reimbursement claims, and financial reporting. The position is full time, Monday through Friday, from 8:00 a.m. to 4:30 p.m., at a fixed rate of $25.00 per hour. Previous administrative experience is preferred.

Requirements

• Previous administrative experience is preferred.

Nice To Haves

• Previous administrative experience.

Responsibilities

• Answer telephones and direct inquiries professionally and with a client-centric approach.
• Maintain confidential personnel files.
• Assist management staff with confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Maintain effective working relationships with co-workers, school personnel, administrators, students' parents, and the Supervisor.
• Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment using a computer, verify calculations, check item prices against bid specifications, and identify pricing discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist with preparation of end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform work safely.
• Perform other duties as assigned.

Benefits

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program
• Medical insurance
• Dental insurance
• Vision insurance
• Life Insurance/AD
• Disability insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)
• Potential eligibility for paid and/or unpaid time off in accordance with applicable federal, state, and local laws

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed