ADMINISTRATIVE ASSISTANT (FULL TIME)

Compass Group • San Marcos, TX

2d • Onsite

About The Position

SSC Services for Education is hiring an Administrative Assistant to provide clerical functions and administrative support for food service programs at Texas State University in San Marcos, Texas. This is a full-time position with a Monday through Friday schedule of 7:00 a.m. to 4:30 p.m.; additional scheduling details are provided during the interview. Openings at other locations within the school district may also be available. Online applications are accepted.

The role includes handling calls and inquiries, maintaining confidential personnel records, assisting management with employment and labor relations documents, and supporting staffing needs. It also involves maintaining student meal eligibility records when applicable, entering sales and meal data, reconciling deposits and vendor statements, processing invoices, preparing state reimbursement claims, and helping prepare monthly financial reports. Employees are expected to attend required meetings, maintain a clean and safe work environment, and perform other assigned duties.

Prior custodial experience is a plus, and the employer is willing to train. The fixed pay rate is $17.50 per hour. SSC offers training and growth opportunities, same-day pay, and a comprehensive benefits package. Applications are accepted on an ongoing basis.

Requirements

• Ability to perform the essential functions of the position satisfactorily, with or without reasonable accommodation.

Nice To Haves

• Prior custodial experience is a plus; the employer is willing to train.

Responsibilities

• Answer telephones and direct inquiries professionally and with a client-centric approach.
• Maintain confidential personnel files.
• Assist management staff in preparing confidential employment and labor relations documents, including proposed disciplinary notices.
• Assist with staffing, including finding staff when employees call out on short notice.
• Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
• Complete and maintain accurate, up-to-date records of students eligible for free and reduced-price lunches, if applicable.
• Enter weekly cash sales and meal counts using a computer.
• Perform daily bank deposit reconciliation.
• Process vendor invoices for payment using a computer, verifying addition and checking item prices against bid specifications for discrepancies.
• Perform monthly vendor statement reconciliation.
• Prepare monthly state claim forms for reimbursement.
• Assist in preparing end-of-month financial reports.
• Attend in-service and/or safety meetings as required.
• Maintain a clean and safe work environment and perform the job safely.
• Perform other duties as assigned.

Benefits

• Medical, dental, and vision insurance
• 401(k) with company match
• Disability insurance
• Life insurance
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace and employee shopping program
• Identity Theft Protection
• Pet insurance
• Training and growth opportunities
• Same-day pay
• Paid and/or unpaid time off may be available in accordance with applicable federal, state, and local laws

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed