Sr Administrative Assistant

Pilot Company•Knoxville, TN

About The Position

The Sr Administrative Assistant provides administrative support to department management by performing essential clerical and administrative functions. The role handles complex assignments under limited supervision, helps coordinate other administrative team members as needed, and supports department processes, leadership, and team activities.

Requirements

High school diploma or equivalent.
At least 1 year of experience.
Advanced Microsoft Office skills.
Adobe Acrobat skills.
Experience using electronic calendars to schedule meetings, appointments, and other functions.
Knowledge of company products and offerings.

Responsibilities

Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed.
Complete assigned tasks to meet daily, weekly, and monthly deadlines, and proactively manage time for ad hoc assignments.
Collaborate with supervisors to resolve administrative challenges and improve department processes and practices; mentor and support less-experienced administration team members.
Update and maintain databases and spreadsheets, and generate reports as needed.
Work with department leadership and team members to plan and coordinate on-site and off-site events, including assisting with venue, food, and activity selection at the manager’s direction.
Arrange conference, meeting, and travel reservations for managers; assist with expense report reconciliation and preparation.
Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports.
Operate office equipment and arrange repairs when equipment malfunctions.
Answer telephones, greet visitors, provide information, take messages, and direct calls or visitors to appropriate individuals.