Sr. Administrative Assistant

Novartis•East Hanover, NJ

9d•$63,600 - $118,200•Hybrid

About The Position

The Senior Administrative Assistant provides high-impact, proactive administrative and operational support to the US Cardiovascular Metabolic General Management (CVM GM) Healthcare Delivery & Prevention and Portfolio & Pipeline teams. The role enables strategic focus, seamless execution, and effective collaboration across a complex, fast-moving organization. The position works onsite at the East Hanover NVS Campus in accordance with Hybrid Working guidance.

Requirements

High school diploma required; an associate's or bachelor's degree is preferred.
At least 5 years of administrative experience.
Extensive experience supporting multiple senior leaders in a global, matrixed organization.
Proven ability to manage complexity, competing priorities, and rapid change.
Strong business acumen and a proactive, solutions-oriented mindset.
Exceptional organizational, communication, and stakeholder management skills.
High discretion when handling sensitive and confidential information.
Advanced proficiency with Microsoft 365 tools, including Outlook, Teams, PowerPoint, Word, Excel, and CoPilot.
Comfort working in data-, digital-, technology-, or transformation-driven environments.
Ability to collaborate with other administrators to support onsite meetings, team building, ad hoc project work, and culture initiatives.

Nice To Haves

Associate's degree or bachelor's degree.
Experience using AI tools to improve administrative processes and ways of working.

Responsibilities

Independently lead administrative tasks and deliver administrative services for the supported teams.
Manage priorities across multiple leadership agendas while representing the organization with professionalism, discretion, and sound judgment.
Manage complex calendars, travel, expenses and reimbursements, and end-to-end purchase order processing; anticipate scheduling changes and resolve conflicts using sound judgment.
Attend designated team meetings to gain context and proactively enable follow-ups.
Coordinate team meetings, strategy sessions, and offsites, ensuring agendas, pre-reads, and materials are prepared, aligned, and distributed on time.
Serve as a central point for cross-functional stakeholder coordination.
Improve administrative processes, tools, and ways of working to drive consistency and efficiency, including through the use of AI tools.
Manage executive correspondence, presentations, and documentation with attention to detail and confidentiality.
Manage knowledge systems using SharePoint, MS Teams, or other technologies.
Partner with internal communications, strategy, and transformation teams on leadership communications and key initiatives.
Ensure adherence to company policies, data privacy, and compliance requirements.
Collaborate with other Executive Assistants, provide backup coverage, and contribute to the administrative community.
Work collaboratively with other administrators to support onsite team meetings, team building, ad hoc projects, and culture initiatives that build the onsite community.