Sr. Administrative Assistant

New York Oncology Hematology • Troy, NY

9d

About The Position

The Sr. Administrative Assistant provides high-level administrative support to the Practice Administrator and Practice Leadership Teams across multiple practice locations. The role supports leadership operations, provider and staff scheduling, organizational projects, human resources coordination, and office administration. It also assists with identifying clinical coverage gaps and helps coordinate operational initiatives, process improvements, emergency preparedness, and business continuity materials.

Responsibilities

• Provide high-level administrative support to the Practice Administrator and Practice Leadership Teams across multiple practice locations.
• Assist in identifying clinical coverage gaps.
• Maintain complex calendars, schedule meetings, and coordinate appointments for the Practice Administrator.
• Coordinate leadership meetings, management meetings, and special committees, including preparing agendas and materials, recording minutes, and following up on action items.
• Coordinate provider expense reimbursement submissions and related documentation.
• Compose, prepare, edit, and proofread correspondence, reports, presentations, meeting materials, and organizational communications.
• Maintain confidentiality of sensitive employee, operational, financial, and organizational information.
• Assist with coordination and communication of operational initiatives, practice-wide projects, and organizational priorities.
• Track leadership action items, operational deadlines, and project milestones to support timely completion.
• Support implementation of process improvement initiatives and operational efficiencies.
• Assist with emergency preparedness planning, business continuity documentation, and maintenance of operational resource materials.
• Coordinate provider schedules, monthly on-call schedules, time-off requests, holiday rotations, and related communications.
• Maintain vacation, time-off, and on-call accrual records and distribute schedules as appropriate.
• Assist with meeting scheduling, conference room reservations, and coordination of multi-site leadership activities.
• Assist in monitoring project timelines, deliverables, and implementation activities.
• Maintain records, databases, spreadsheets, and tracking tools used by leadership.
• Assist leadership with collecting, organizing, and analyzing information to support decision-making.
• Coordinate interview schedules and candidate communications as requested by leadership.
• Maintain organizational charts, staff directories, and department contact lists.
• Support employee engagement, recognition, and leadership-sponsored staff events.
• Order and maintain inventory of office, printer, and administrative supplies.
• Coordinate vendor interactions, service requests, and administrative purchasing activities.
• Establish and maintain organized electronic and paper filing systems, ensuring records are current, secure, and accessible.
• Perform additional duties and projects as assigned.

Benefits

• Professional growth and continuing education opportunities
• Work with a collaborative and compassionate team
• Multiple locations throughout the Capital Region
• Opportunity to contribute to clinical trials

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed