Sr Administrative Assistant

Principal Financial Group • Des Moines, IA

8d • Hybrid

About The Position

The Sr Administrative Assistant provides support to the executive leadership team within the B&P Specialty Benefits department. The role manages calendars, coordinates projects, supports meetings, and performs other tasks based on business needs. It helps ensure efficient day-to-day operations through scheduling, meeting preparation, communications, and project assistance. The assistant balances multiple priorities, anticipates leaders’ needs, serves as a liaison to internal and external partners, and supports organizational priorities with confidentiality, influence, and collaboration.

Responsibilities include complex calendar and meeting management, including resolving scheduling conflicts and maintaining meeting materials; coordinating complex travel and itineraries; providing moderate to heavy inbox management and helping leaders prioritize information; and recommending effective ways to organize work. The role may also provide guidance on travel, expense, and department technology platforms; coordinate or draft reports; order supplies; manage role and access requests; assist with onboarding; manage expenses and distribution lists; initiate some HR tasks; and contribute to complex department or organization-wide projects tied to strategy and business plans.

This is a hybrid position requiring at least three days per week in the office at the corporate headquarters in Des Moines, Iowa. The employer is also open to hiring at the Executive Assistant level for candidates with the appropriate skills and experience. The position is eligible for a pension, and hourly non-exempt employees receive accrued PTO. Non-sales positions may participate in a bonus program.

Requirements

• At least 4 years of related experience, or equivalent demonstrated through work experience, training, military experience, or education.
• High school diploma required.
• Strong organizational skills and attention to detail.
• Strong verbal and written communication skills.
• Ability to gather and consolidate data from various sources.
• Ability to set priorities, handle multiple tasks, and meet deadlines.
• Flexibility and adaptability to rapidly changing priorities, with the ability to handle confidential information.
• Keyboarding skills and adaptability with computer, web, and mobile business applications.
• Proficiency with Windows-based computer applications, including Microsoft Office, and the operation of office equipment.
• Ability to work within Excel.

Nice To Haves

• Associate degree preferred.
• For consideration at the Executive Assistant level: at least 6 years of related experience or equivalent demonstrated through work experience, training, military experience, or education.
• Significant administrative or executive support experience in a fast-paced professional environment is highly preferred.
• Associate degree preferred for the Executive Assistant level as well.

Responsibilities

• Provide administrative support to the executive leadership team in the B&P Specialty Benefits department.
• Manage leaders’ calendars and availability, process meeting requests, coordinate meeting logistics, and maintain meeting materials.
• Identify scheduling conflicts and work with others to resolve them based on leaders’ priorities and business needs.
• Coordinate complex travel arrangements and itineraries, including transportation, accommodations, scheduling, and changing logistics.
• Provide moderate to heavy inbox management and help assess and prioritize communications from multiple channels.
• Recommend effective and efficient ways for supported leaders to organize their work.
• Provide training and guidance on technology platforms, including travel and expense platforms and department-specific systems.
• Coordinate, draft, or edit monthly reports; order supplies; manage role and access requests; assist with onboarding; manage expenses; maintain distribution lists; and initiate some HR tasks.
• Coordinate or contribute to complex department or business-wide projects connected to strategy and business plans.
• Anticipate leaders’ needs and liaise with internal and external partners while handling confidential information.

Benefits

• Accrued Personal Time Off (PTO) for hourly non-exempt employees, usable for vacation, personal needs, or short-term illness.
• Pension eligibility.
• Opportunity for non-sales employees to participate in a bonus program.
• The company describes its benefit offerings as comprehensive and competitive, but does not specify additional benefits in this posting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED