Administrative Assistant I - 37000970 1 1 1

State of Florida • Naples, FL

4d • Onsite

About The Position

The Florida Department of Environmental Protection is hiring an Administrative Assistant I at Delnor Wiggins Pass State Park in Naples, Florida. The position supports the operational and financial functions of four Florida State Parks, providing administrative and visitor services while helping ensure compliance with state regulations and department policies. The role involves administrative and fiscal activities, purchasing, concessions and property management, records maintenance, and visitor interaction.

The Administrative Assistant supports the park manager with accounting and administrative procedures, including revenue and purchase-order audits, budget monitoring, fiscal data, contracts, records, policies, and recurring reports. The position processes invoices, requisitions, and purchasing-card transactions; manages specified financial and tracking systems; oversees concession contracts and vendor records; and coordinates fleet, fuel-card, property, and personnel-file records. It also assists visitors, oversees tollbooth operations, guides employees, and performs tollbooth duties as needed.

This position is designated as a Position of Special Trust and requires successful background screening. A valid driver’s license is required. The employee must be able to work rotating shifts, including nights, holidays, and weekends as needed.

Requirements

• Valid driver’s license.
• Ability to follow verbal and written instructions and directions.
• Ability to communicate effectively verbally and in writing.
• Ability to prepare and maintain financial records, files, and filing systems.
• Ability to solve complex problems and prepare reports.
• Ability to operate radio equipment and perform cash-register or point-of-sale transactions.
• Ability to respond to visitor inquiries tactfully and courteously.
• Ability to understand and apply rules, directives, policies, laws, and regulations.
• Ability to work independently with minimum supervision and maintain effective working relationships.
• Ability to work rotating shifts, including nights, holidays, and weekends as needed.
• Ability to successfully complete background screening and fingerprinting.
• Skill in personal computer operation and general office equipment.
• Knowledge of public relations, basic arithmetic, administrative principles and practices, and basic accounting.

Responsibilities

• Assist the park manager in planning, coordinating, and implementing administrative activities and accounting procedures, including annual revenue audits, purchase-order audits, budget monitoring, fiscal data oversight, contracts, records, policies, and recurring reports.
• Process invoices, MFMP requisitions, P-card transactions, and other office-administration items for payment.
• Manage SAMAS/FLAIR reports, Oculus, the PPMTS database, and a future tracking system.
• Oversee concession contracts and ensure compliance with contract terms and conditions.
• Maintain records of concession vendor performance, reporting, and compliance with payment schedules.
• Serve as the unit’s Fleet Coordinator, enter vehicle logs into Oculus, and manage requests for employee P-cards, fuel cards, and miscellaneous fuel cards.
• Maintain administrative records related to park operations, budgeting, purchasing, and correspondence in accordance with the department’s records retention schedule.
• Maintain accurate and up-to-date personnel files.
• Manage the unit’s Property Tracking Program, conduct annual inventory, process state-property acquisition and disposition documentation, and maintain property records.
• Provide park visitors with information about facilities and services, answer questions, offer directions, and address visitor concerns while maintaining positive public relations.
• Oversee tollbooth operations, guide other employees, and perform tollbooth functions as necessary.
• Perform other related duties as required.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State group insurance coverage options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options, including employer contributions.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed