ADMINISTRATIVE ASSISTANT I - 37000970 1 1 1

State of Florida • Pelican Bay, FL

6d • Onsite

About The Position

The Administrative Assistant I supports the operational and financial functions of four Florida State Parks, helping ensure compliance with state regulations and providing administrative, fiscal, purchasing, concession, property, and visitor services. The position is based at Delnor Wiggins Pass State Park in Naples, Florida, and supports the park’s mission and day-to-day operations.

The role assists the park manager with administrative and accounting activities, including revenue and purchase order audits, budget monitoring, fiscal data, contracts, records, policies, procedures, and recurring reports. It processes invoices, MFMP requisitions, P-card transactions, and related payment items, and manages SAMAS/FLAIR reports, Oculus, PPMTS data, and a future tracking system.

The Administrative Assistant oversees concession contract compliance and vendor records; coordinates fleet-related logs, card requests, and fuel cards; and maintains administrative, personnel, and property records. Duties also include annual property inventories and acquisition or disposition documentation, providing information and assistance to visitors, overseeing tollbooth operations, guiding other employees, and performing tollbooth duties as needed. Other related duties may be assigned. Compliance with the processing requirements of Chapter 215.422, Florida Statutes, is mandatory.

The position is designated as a Position of Special Trust and requires successful background screening. The employee must be able to work rotating shifts, including nights, holidays, and weekends as needed, and maintain a valid driver's license.

Requirements

• Valid driver's license.
• Ability to follow verbal and written instructions and directions.
• Ability to communicate effectively verbally and in writing.
• Ability to prepare and maintain financial records and reports.
• Ability to maintain files and filing systems.
• Ability to solve complex problems.
• Ability to operate radio equipment.
• Ability to perform cash register and point-of-sale transactions.
• Ability to interact with visitor inquiries tactfully and courteously.
• Ability to understand and apply rules, directives, policies, laws, and regulations.
• Ability to work independently with minimum supervision.
• Ability to establish and maintain effective working relationships with others.
• Ability to work rotating shifts, including nights, holidays, and weekends as needed.
• Ability to successfully complete background screening and fingerprinting.
• Skill in personal computer operation and general office equipment.
• Knowledge of good public relations, basic arithmetic, administrative principles and practices, and basic accounting.

Responsibilities

• Assist the park manager in planning, coordinating, and implementing administrative activities, including accounting procedures, revenue and purchase order audits, budget monitoring, fiscal data oversight, contracts, records, policies, procedures, and recurring reports.
• Process invoices, MFMP requisitions, P-card transactions, and other office administration items for payment.
• Manage SAMAS/FLAIR reports, Oculus, the PPMTS database, and a future tracking system.
• Oversee concessions contracts for compliance with contract terms and conditions; maintain vendor performance and reporting records and monitor concession payment schedules.
• Serve as the unit’s Fleet Coordinator, enter vehicle logs into Oculus, and manage employee P-card, fuel card, and miscellaneous fuel card requests.
• Maintain administrative records related to park operations, budgeting, purchasing, and correspondence in accordance with the department’s records retention schedule; maintain personnel files.
• Manage the unit’s Property Tracking Program, conduct annual inventories, process state property acquisition and disposition documentation, and maintain property records.
• Provide visitors with information about park facilities and services, answer questions, offer directions, and address concerns while maintaining positive public relations.
• Oversee tollbooth operations, guide other employees, and perform tollbooth functions as necessary.
• Perform other related duties as required.
• Comply with the processing requirements of Chapter 215.422, Florida Statutes.

Benefits

• Annual and sick leave benefits.
• Nine paid holidays and one personal holiday each year.
• State Group Insurance coverage options, including health, life, dental, vision, and supplemental insurance.
• Retirement plan options, including employer contributions.
• Tuition waivers.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed