Administrative Assistant TEMPORARY

Rosendin•Meridian, ID

About The Position

The Administrative Assistant provides administrative support to a division and/or assigned departments, offering general assistance to staff at all levels. The role serves as a liaison between a supervisor and internal and external contacts, provides professional service, and handles communications, clerical support, scheduling, and day-to-day office administration. Other duties may be assigned based on the position’s role within the business unit.

Requirements

Associate degree in Business Administration or a related discipline; education, training, and relevant experience may be combined.
Minimum of 2 years of experience in office administrative work.
Computer, filing, and 10-key skills, with attention to detail.
Proficiency with a computer and Microsoft Office, including Outlook, Word, and Excel.
Ability to prioritize and manage multiple tasks and changing priorities.
Ability to work under pressure and adapt to changing requirements with a positive attitude.
Oral and written communication skills appropriate for the position.
Self-motivated, proactive, and an effective team player.
Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

Oracle experience preferred.
Strong analytical skills favored.

Responsibilities

Act as a liaison between the supervisor and departments, external contacts, vendors, clients, and others.
Provide prompt and professional service to internal and external clients.
Prepare and distribute internal communications and serve as a central contact for general information.
Oversee or process day-to-day administrative items, including mail, packages, expense reports, checks, courier services, and office supplies.
Perform filing, typing, data entry, and other clerical support for departments and personnel as directed.
Answer inquiries, direct calls to appropriate staff, and take messages as necessary.
Coordinate and initiate departmental meetings and travel arrangements.
Arrange schedules for management staff and maintain the supervisor’s calendar.
Schedule meetings and conference rooms for the department.
Compose, edit, and distribute letters, memos, reports, and other departmental correspondence on time.
Provide support by photocopying, filing, and sending faxes as needed.
Pull files and put them into dead storage.