Administrative Assistant TEMPORARY

Rosendin•Meridian, MS

About The Position

The Administrative Assistant provides administrative support to the Division and/or assigned departments and general assistance to staff at all levels. The role serves as a liaison between the supervisor and internal and external contacts, provides professional service, coordinates communications and routine administrative processes, and supports department operations. Other duties may be assigned based on the position’s role within the business unit.

Requirements

Associate degree in Business Administration or a related discipline, or a combination of education, training, and relevant experience.
Minimum of 2 years’ experience in office administrative work.
Computer, filing, and 10-key skills; attention to detail.
Proficiency with computers and Microsoft Office, including Outlook, Word, and Excel.
Ability to prioritize and manage multiple tasks and changing priorities.
Ability to work under pressure and adapt to changing requirements with a positive attitude.
Oral and written communication skills appropriate to the position.
Self-motivated, proactive, and an effective team player.
Ability to interact effectively and professionally with employees at all levels, vendors, clients, and others.

Nice To Haves

Strong analytical skills.
Experience with Oracle.

Responsibilities

Act as liaison between the supervisor and departments, external contacts, vendors, clients, and others.
Provide prompt and professional service to internal and external clients.
Prepare and distribute internal communications and serve as a central point for general information.
Oversee or process day-to-day administrative items, including mail, packages, expense reports, checks, courier services, and office supplies.
Perform filing, typing, data entry, and other clerical support as directed.
Answer inquiries, direct calls to appropriate staff, and take messages as needed.
Coordinate and initiate department meetings and travel arrangements, and arrange management staff schedules.
Maintain the supervisor’s calendar and schedule meetings and conference rooms for the department.
Compose, edit, and distribute letters, memos, reports, and other departmental correspondence on time.
Provide support by photocopying, filing, and sending faxes as needed.
Pull files and place them in dead storage as required.