Legal Administrative Assistant - Tax

Reinhart Boerner Van Deuren SC•Milwaukee, WI

6d•Onsite

About The Position

Reinhart's Milwaukee office has an immediate opening for a Legal Administrative Assistant in its Tax Department. The role supports attorneys and paralegals in meeting the needs of the firm's departments and clients. The assistant works closely with 3–4 timekeepers as part of a team focused on practical, creative solutions and excellent client service.

Requirements

At least 3 years of administrative assistance experience.
Superior administrative skills.
Excellent written, oral, and email communication skills.
Excellent listening skills.
Ability to work comfortably in a team environment.
Familiarity with Wisconsin and other state and federal electronic filing systems.
Ability to prioritize and handle or complete multiple tasks with competing deadlines.
Outstanding client service and interpersonal skills.
Strong technology skills, including demonstrated familiarity and experience with Microsoft Word, Excel, Outlook, and PowerPoint.
Exceptional organizational skills.
Strong attention to detail and commitment to accuracy.
Superior grammar, spelling, vocabulary, and language skills.
Efficiency, flexibility, and patience.
Ability to carry out oral and written instructions and ask questions for clarification.
Ability to exercise complete discretion and tact with confidential information.

Nice To Haves

Previous Tax experience is strongly preferred.
A bachelor's degree is a plus.
Previous litigation experience is a plus.

Responsibilities

Type rough drafts, handwritten materials, and dictation into proper format.
Compose basic or routine letters and transmittal emails.
Enter timekeepers' time entries.
Proofread for content, spelling, punctuation, and grammar.
Schedule and calendar hearings, appointments, meetings, and depositions; make travel arrangements; and complete expense reports.
Obtain and maintain contact information.
Serve as a backup to other assistants.
Perform general research for timekeepers.
Monitor email, regular mail, and voicemail.
Set up, organize, and maintain files; assist timekeepers with organizing projects.
File documents and emails in the document management system.
Work with, proofread, and edit relined documents.
Answer phones and address questions or concerns from clients, other attorneys, and coworkers.
Scan paper documents received into the document management system.
Perform other duties as assigned.