Legal Administrative Assistant - Litigation/Tax
About The Position
Reinhart's Madison office has an immediate opening for a Legal Administrative Assistant in its Litigation/Tax Department. The role supports attorneys and paralegals serving Litigation clients and works closely with several timekeepers as part of a team focused on practical, creative solutions and excellent client service. Responsibilities include preparing and formatting correspondence and legal documents; maintaining time entries, calendars, contact information, files, and filings; coordinating appointments, meetings, depositions, travel, and expenses; responding to communications; conducting general research; and providing backup support to other assistants. The position also supports litigation case preparation by reviewing and organizing case materials, preparing trial notebooks and related materials, ensuring case files are complete and accessible, and monitoring deadlines and trial-related scheduling. The employee must be able to perform the physical activities described in the posting. Reasonable accommodation will be provided to qualified individuals with disabilities as required by applicable law.
Requirements
- 3–5 years of administrative assistance experience.
- Typing speed of at least 65 words per minute.
- Familiarity with the rules of Wisconsin and/or other state and federal court systems.
- Excellent written, oral, and email communication skills.
- Excellent listening skills.
- Ability to be supportive and comfortable in a team environment.
- Ability to prioritize and handle or complete multiple tasks with competing deadlines.
- Outstanding customer service and interpersonal skills.
- Strong technology skills and demonstrated familiarity and experience with Microsoft Word, Excel, Outlook, and PowerPoint.
- Exceptional organizational skills.
- Strong attention to detail and commitment to accuracy.
- Solid grammar, spelling, vocabulary, and language skills.
- Ability to be efficient, flexible, and patient.
- Complete discretion and tactfulness when handling confidential information.
- Ability to frequently use a keyboard, calculator, and telephone; frequently sit, walk, talk, and hear; and occasionally stand, stoop, bend, kneel, crouch, crawl, and lift 20 pounds, with the ability to adjust vision for close-vision work.
Nice To Haves
- Previous litigation experience is strongly preferred.
- A bachelor's degree is a plus.
- E-filing skills are preferred.
Responsibilities
- Type materials from rough drafts, handwritten materials, and/or dictation into the proper format.
- Compose basic or routine letters and transmittal emails.
- Enter timekeepers' time entries.
- Proofread for spelling, punctuation, and grammar.
- Schedule and calendar appointments, meetings, and depositions; make travel arrangements and complete expense reports.
- Obtain and maintain contact information.
- Serve as backup to other assistants.
- Perform general research for timekeepers.
- Monitor email, regular mail, and voicemail.
- Organize and maintain filings, including electronic filings, and files; assist timekeepers with organizing projects.
- Answer phones and resolve questions or concerns from clients, other attorneys, and co-workers.
- Format briefs, pleadings, and other legal documents accurately and in a timely manner.
- File legal documents within county, state, and federal systems and procedures.
- Review and organize case files, pleadings, discovery documents, and correspondence.
- Prepare and maintain trial notebooks, witness binders, and exhibit lists.
- Ensure case materials are complete, accurate, and accessible for attorneys.
- Monitor case deadlines and assist with scheduling trial-related activities.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
