Legal Administrative Assistant - Litigation/Tax

Reinhart Boerner Van Deuren SC•Madison, WI

3d•Onsite

About The Position

The Legal Administrative Assistant supports attorneys and paralegals in the Litigation/Tax Department at the firm's Madison office, helping meet the needs of Litigation clients. The role works closely with several timekeepers on a supportive, hard-working team focused on practical, creative solutions, innovation, and excellent client service. The position requires strong administrative and organizational abilities, attention to detail, discretion, and the ability to manage multiple tasks and deadlines.

Requirements

Three to five years of administrative assistance experience.
Typing speed of at least 65 words per minute.
Familiarity with the rules of Wisconsin and/or other state and federal court systems.
Excellent written, oral, and email communication skills.
Excellent listening skills.
Ability to support and work comfortably in a team environment.
Ability to prioritize and complete multiple tasks with competing deadlines.
Outstanding customer service and interpersonal skills.
Strong technology skills and demonstrated familiarity and experience with Microsoft Word, Excel, Outlook, and PowerPoint.
Exceptional organizational skills.
Strong attention to detail and commitment to accuracy.
Solid grammar, spelling, vocabulary, and language skills.
Ability to be efficient, flexible, and patient.
Complete discretion and tact when handling confidential information.

Nice To Haves

Previous litigation experience is strongly preferred.
A bachelor's degree is a plus.
E-filing skills are preferred.

Responsibilities

Type and format materials from rough drafts, handwritten documents, and dictation.
Compose basic or routine letters and transmittal emails.
Enter timekeepers' time entries.
Proofread documents for spelling, punctuation, and grammar.
Schedule and calendar appointments, meetings, and depositions; make travel arrangements and complete expense reports.
Obtain and maintain contact information.
Serve as a backup to other assistants.
Conduct general research for timekeepers.
Monitor email, regular mail, and voicemail.
Organize and maintain filings, including electronic filings, and files; assist timekeepers with organizing projects.
Answer phones and resolve questions or concerns from clients, other attorneys, and coworkers.
Format briefs, pleadings, and other legal documents accurately and in a timely manner.
File legal documents in accordance with county, state, and federal court system procedures.
Review and organize case files, pleadings, discovery documents, and correspondence.
Prepare and maintain trial notebooks, witness binders, and exhibit lists.
Ensure case materials are complete, accurate, and accessible to attorneys.
Monitor case deadlines and assist with scheduling trial-related activities.