Legal Administrative Assistant - Tax
About The Position
Reinhart is hiring a Legal Administrative Assistant for its Tax Department in the Milwaukee office. The position supports attorneys and paralegals in meeting the needs of the firm’s departments and clients. The assistant works closely with 3–4 timekeepers as part of a supportive, hard-working legal team focused on practical solutions, innovation, and client service. The role provides a range of administrative and legal support, including document preparation and editing, time entry, scheduling, travel arrangements, expense reporting, file and document management, research, communications monitoring, phone coverage, and client service. The assistant also serves as backup to other assistants and performs other duties as assigned.
Requirements
- At least 3 years of administrative assistance experience.
- Superior administrative skills.
- Excellent written, oral, and email communication skills.
- Excellent listening skills.
- Ability to work comfortably in a team environment.
- Familiarity with Wisconsin and other state and federal electronic filing systems.
- Ability to prioritize and handle or complete multiple tasks with competing deadlines.
- Outstanding client service and interpersonal skills.
- Strong technology skills and demonstrated familiarity and experience with Microsoft Word, Excel, Outlook, and PowerPoint.
- Exceptional organizational skills.
- Strong attention to detail and commitment to accuracy.
- Superior grammar, spelling, vocabulary, and language skills.
- Efficiency, flexibility, and patience.
- Ability to carry out oral and written instructions and ask questions for clarification.
- Ability to use complete discretion and tact with confidential information.
Nice To Haves
- Previous Tax experience is strongly preferred.
- A bachelor’s degree is a plus.
- Previous litigation experience is a plus.
Responsibilities
- Type from rough drafts, handwritten materials, and/or dictation into proper format.
- Compose basic or routine letters and transmittal emails.
- Enter timekeepers’ time entries.
- Proofread for content, spelling, punctuation, and grammar.
- Schedule and calendar hearings, appointments, meetings, and depositions; make travel arrangements; and complete expense reports.
- Obtain and maintain contact information.
- Serve as backup to other assistants.
- Perform general research for timekeepers.
- Monitor email, regular mail, and voicemail.
- Set up, organize, and maintain files; assist timekeepers with organizing projects.
- File documents and emails in the document management system.
- Work with, proof, and edit relined documents.
- Answer phones and resolve questions or concerns from clients, other attorneys, and coworkers.
- Scan paper documents received into the document management system.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
