Administrative Assistant

Learning Care Group•Austin, TX

About The Position

The Administrative Assistant performs a wide range of tasks essential to the smooth operation of a Child Care Center. The role includes bookkeeping, clerical work, family communication, staff training, and opening and closing the school. The Administrative Assistant divides time between administrative duties and assisting teachers and children in classrooms.

Requirements

Must be at least 21 years of age.
High school diploma or equivalent.
At least 1 year of experience working in a licensed childcare facility.
Must meet state education requirements and the center/school’s requirements.

Nice To Haves

CDA or associate degree preferred.
Knowledge of bookkeeping, accounting procedures, and the preparation and maintenance of records is a plus.

Responsibilities

Ensure the school operates in accordance with company policies and state licensing standards.
Manage staff schedules and time-off requests.
Check child attendance and classroom ratios.
Stay up to date on company offerings and ensure the school follows current curriculum and program expectations.
Create and maintain files for children and staff.
Receive and process monthly enrollments for billing, and follow up as needed.
Run reports and maintain staff and children’s files.
Promote the company’s positive image and help establish it as a provider of choice in the communities it serves.
Greet new and existing families, prepare welcome packets, and assist with tours.
Assist with hiring new staff, including following up with applicants, preparing materials for incoming staff, and welcoming and mentoring new hires.
Assist teachers and children in classrooms.
Perform bookkeeping and clerical work, communicate with families, provide staff training, and open and close the school.