PIZ Administrative Assistant

North Slope Borough School District•Point Lay, AK

About The Position

Contributes to the efficient daily operation of the School District by performing a variety of secretarial and administrative duties. Maintains professionalism in interactions with internal and external customers. The role supports personnel and payroll administration, school records and activities, purchasing and inventory, communications, and community engagement. Work is generally performed in a school office environment with a moderate noise level. The position follows a school-year work schedule, and evening and/or weekend work may be required. The salary range is $27.59–$42.56, based on experience.

Requirements

High school diploma or GED.
Four years of progressive administrative work experience.
A valid driver's license is required when operating a vehicle for work-related purposes.
Must successfully complete pre-employment requirements.
Knowledge of school district goals, objectives, functions, policies, procedures, and responsibilities; applicable laws, codes, regulations, and requirements; records management practices; basic accounting and intermediate arithmetic; and inventory management.
Skill in reviewing and preparing business documents and operational reports; analyzing problems and implementing recommendations; preparing accurate reports and plans; correct English usage; and office software and industry-related applications, including spreadsheets and databases in a Windows environment.
Ability to maintain confidentiality; communicate effectively verbally and in writing; establish professional relationships with people of varying social and cultural backgrounds; adapt to varying conditions; demonstrate professionalism, tact, and sensitivity; handle multiple tasks and deadlines; work independently and cooperatively; exercise sound judgment; and work in a fast-paced environment.

Nice To Haves

Experience with Inupiaq language, history, and culture is preferred.
A combination of relevant education and related work experience may be considered.

Responsibilities

Maintain complete and accurate personnel records, including benefits paperwork, personnel action forms, tax forms, incident reports, and new-hire onboarding documents.
Coordinate and review payroll, including weekly timesheets, vacation and leave requests, FMLA, and direct deposits.
Monitor, maintain, and distribute inventory of supplies and equipment.
Assist the Principal, teachers, and activity advisors with budgeting and purchasing; complete purchase orders; and manage cash received for student activities.
Maintain accurate student attendance, medical and clinical files, report cards, and after-school activity records, and respond to information requests professionally and promptly.
Serve as a liaison to community members and collaborate with families and teachers to address student attendance and behavior issues.
Maintain and update the school calendar and social media pages.
Help coordinate parent/teacher conferences, community outreach activities, elder classroom visits, online and in-person classroom visitors, science fairs, spelling bees, and other community engagement activities.
Help prepare facilities and materials for conferences and meetings.
Assist with classroom, lunch, and library monitoring as necessary.
Compose and review memoranda, letters, and other correspondence.
Build and foster effective working relationships with others.
Enhance professional development and maintain knowledge by attending seminars, educational workshops, classes, and conferences.
Contribute to a team effort to achieve goals and deliver successful outcomes.
Perform other related duties within the scope, level, and minimum qualifications of the position as assigned.