PIZ Administrative Assistant

North Slope Borough School District•Point Lay, AK

6d•$28 - $43•Onsite

About The Position

Contributes to the efficient daily operation of the School District by performing a variety of secretarial and administrative duties while maintaining professionalism in interactions with internal and external customers. The role supports personnel, payroll, purchasing, student records, school communications, community engagement, and general school operations. Work is generally performed in a school office environment. The work year is school-year, and the salary is $27.59–$42.56 based on experience.

Requirements

High school diploma or GED.
Four years of progressive administrative work experience.
Valid driver's license when operating a vehicle for work-related purposes.
Successfully complete pre-employment requirements.
Knowledge of records management practices, basic accounting and intermediate arithmetic, and inventory management.
Skill in reading, reviewing, preparing, and analyzing operational reports, contracts, minutes, resolutions, ordinances, and other business-related documents.
Skill in analyzing problems, projecting consequences, identifying solutions, and implementing recommendations.
Skill in preparing comprehensive, concise, and accurate reports and plans.
Correct English usage, grammar, spelling, and punctuation.
Proficiency with office software and industry-related applications, including spreadsheets and databases in a Windows environment.
Ability to maintain confidentiality; communicate effectively verbally and in writing; establish professional relationships with people of varying social and cultural backgrounds; adapt to changing conditions; demonstrate professionalism, tact, and sensitivity; handle multiple tasks and deadlines; work independently and cooperatively; exercise independent judgment; and work in a fast-paced environment.
Ability to perform work involving regular sitting, standing, walking, hand use, reaching, and communication; occasional climbing or balancing, stooping, kneeling, crouching, crawling, and lifting or moving up to 50 pounds.
Ability to meet the role's vision requirements, including close, distance, and color vision, depth perception, and adjusting focus.

Nice To Haves

Experience with Inupiaq language, history, and culture is preferred.
A combination of relevant education and related work experience may be considered.

Responsibilities

Maintain complete and accurate personnel records, including benefits paperwork, personnel action forms, tax forms, incident reports, and new-hire onboarding documents.
Coordinate and review payroll, including weekly timesheets, vacation and leave requests, FMLA, and direct deposits.
Monitor, maintain, and distribute inventory of supplies and equipment.
Assist the Principal, teachers, and activity advisors with budgeting and purchasing; complete purchase orders; and manage cash received for student activities.
Maintain accurate student attendance, medical and clinical files, report cards, and after-school activity records; respond to related questions and information requests professionally and promptly.
Serve as a liaison to community members and collaborate with families and teachers to resolve student attendance and behavior issues.
Maintain and update the school calendar and social media pages.
Assist in coordinating parent/teacher conferences, community outreach, elder classroom visits, online and in-person classroom visitors, science fairs, spelling bees, and other community engagement activities.
Assist with preparing facilities and materials for conferences and meetings.
Assist with classroom, lunch, and library monitoring as needed.
Compose and review memoranda, letters, and other correspondence.
Build and foster effective working relationships.
Enhance professional knowledge by attending seminars, educational workshops, classes, and conferences.
Contribute to team efforts to achieve goals and successful outcomes.
Perform other related duties and assignments as directed by the supervisor, consistent with the position's scope, level, and the incumbent's ability, background, and expertise.