Hr Coordinator Jobs

About The Position

Requirements

• 3–5+ years of experience as an HR Coordinator, Office Manager, or in a blended Operations/HR role.
• Exceptional interpersonal communication skills and an approachable, welcoming demeanor.
• Solid understanding of baseline labor laws and regulations relevant to recruitment, employment contracts, and workplace policies.
• Hands-on payroll processing experience.
• Experience assisting with employee benefits programs, including health insurance, retirement plans, and leave policies.
• Proactive willingness to handle varied responsibilities, assist with physical office tasks, and learn new processes quickly.
• Exceptional attention to detail, strong project management capabilities, and ability to multitask and prioritize autonomously.
• Emotional intelligence and professional integrity, with the ability to maintain strict confidentiality.
• Ability to build rapport and maintain positive working relationships with employees at all levels.
• High school diploma or equivalent required.
• Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, and SharePoint.

Nice To Haves

• BambooHR or Trax experience.
• Bachelor's degree in Human Resources or a related field.
• SHRM or HRCI certification.

Responsibilities

• Act as the central HR point of contact for employee questions about company policies, benefits, onboarding, and workplace matters.
• Process bi-weekly hourly and salary payroll, including reviewing hours, processing data, and submitting required reports to finance.
• Complete bi-weekly reporting of 401(k) contributions and loan repayments.
• Manage onboarding tasks and initiate offboarding, including issuing final payroll and terminating access across BambooHR, ADP 401k, and Bonusly.
• Prepare separation detail sheets or agreements for involuntary terminations, coordinate equipment retrieval, notify IT, and participate in termination meetings as needed.
• Maintain BambooHR employee records and update annual benefit plans, holiday schedules, and time-off policies.
• Oversee and maintain the Bonusly recognition platform.
• Manage full-cycle recruitment by creating and posting positions, maintaining ATS records, conducting phone screens, scheduling interviews, completing reference and background checks, and extending offers.
• Facilitate scheduled performance reviews by providing administrative guidance, tools, and templates to managers and employees.
• Administer health, welfare, and retirement benefits with the broker, ADP, and Fisher Investments, and assist with compliance-related activities.
• Conduct quarterly audits of HR platforms to ensure accurate records and assist with collecting data for monthly board reporting.
• Anticipate, order, and restock office supplies, kitchen essentials, and workplace supplies.
• Serve as the primary contact for janitorial services, building maintenance, and office key distribution.
• Process incoming and outgoing mail and deliveries daily.
• Assist with planning and hands-on setup, logistics, budgeting, and teardown for training sessions, corporate meetings, and onsite employee events.
• Provide ad-hoc administrative support to other teams as needed.
• Assist with administration of the company travel program, including creating new employee accounts and disabling accounts for terminated employees.
• Develop and monitor office safety initiatives.
• Build positive professional relationships with employees, management, and external partners; collaborate across departments and coordinate with vendors.
• Serve as an approachable, responsive resource for employee and office needs, demonstrating flexibility, discretion, and follow-through.