Hr Coordinator Jobs

About The Position

Requirements

• 0-2 years of experience in human resources, recruiting, administration, customer service, or a related field.
• Strong interest in developing a career in Human Resources.
• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive employee information.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Basic understanding of HR principles, practices, and procedures, or demonstrated willingness to learn.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to learn HRIS, ATS, benefits, and other firm-specific systems and processes.
• Ability to work independently while collaborating effectively with the HR team and firm leadership.
• Willingness to travel for recruiting events, career fairs, and university outreach.
• Ability to work on-site Monday through Friday during the first 90 days.

Nice To Haves

• Bachelor's degree in Human Resources, Business Administration, or a related field.
• HR or recruiting internship experience.
• Administrative or office experience.
• Experience supporting recruiting, onboarding, or employee administration.
• Experience with an HRIS, ATS, ADP, or similar systems.
• Experience with benefits administration or employee records.
• SHRM-CP or SHRM-CP eligibility is a plus.
• Experience working in a law firm or professional services environment.
• Bilingual English/Spanish skills are a plus.
• Experience with university recruiting, career fairs, or community outreach.

Responsibilities

• Serve as a primary point of contact for routine employee HR questions and administrative requests.
• Maintain accurate and confidential employee records, personnel files, and HR documentation.
• Update and maintain employee information in the HRIS and other HR systems.
• Prepare routine employee correspondence, forms, reports, and HR documentation.
• Process routine employee changes, including transfers, promotions, and other lifecycle transactions.
• Assist with employee separation and offboarding administration.
• Provide administrative support for performance review processes, including tracking, scheduling, documentation, and follow-up.
• Prepare HR reports and provide data for audits, compliance reviews, and HR projects.
• Escalate complex employee relations, compliance, or policy matters to the HR Generalist or HR Director.
• Coordinate recruitment processes for paralegals, law clerks, attorneys, and other firm positions.
• Post and maintain job openings on recruiting platforms.
• Monitor applications and maintain accurate candidate information in the Applicant Tracking System (ATS).
• Conduct initial candidate qualification screening based on established job requirements.
• Coordinate qualified candidates with the HR Generalist and hiring managers for further evaluation.
• Schedule interviews and communicate with candidates throughout the recruitment process.
• Coordinate references, background checks, and other pre-employment requirements.
• Prepare employment offer documentation for HR leadership review and approval.
• Maintain recruiting records and prepare recruiting reports and metrics.
• Assist with university recruiting, career fairs, and community outreach events.
• Build relationships with university career centers and professional organizations.
• Support the firm's employment brand through LinkedIn, Indeed, and other recruiting platforms.
• Assist with medical, dental, vision, 401(k), and other employee benefit programs.
• Process routine benefit enrollments, changes, qualifying life events, and terminations.
• Respond to routine employee benefits questions and escalate complex issues as needed.
• Coordinate required documentation with benefits providers and payroll.
• Assist with benefits reconciliation and identify discrepancies for review.
• Coordinate new-hire onboarding and ensure required documentation is completed accurately and timely.
• Complete and maintain Form I-9 documentation in accordance with applicable requirements.
• Coordinate background checks and pre-employment documentation.
• Prepare new-hire files and enter employee information into HR systems.
• Coordinate new-hire orientation and onboarding activities.
• Coordinate employee offboarding and required separation documentation.
• Maintain employee access records as part of onboarding, transfers, and offboarding.
• Manage routine user administration for firm platforms, including Westlaw, as part of the employee lifecycle process.
• Coordinate activation, modification, and deactivation of user access in accordance with established procedures.
• Maintain accurate records of system access and employee changes.
• Troubleshoot routine access issues and coordinate with appropriate internal teams or vendors.
• Escalate access exceptions, security concerns, or policy-related matters to the HR Generalist or HR Director.
• Assist with employee engagement activities, recognition programs, and firm events.
• Support employee surveys and other engagement initiatives.
• Assist with initiatives designed to improve employee experience, retention, and workplace culture.
• Research HR best practices and provide information and recommendations to the HR Generalist and HR Director.
• Assist with HR projects and approved process improvement initiatives.
• Support implementation of approved HR programs and processes.

Benefits

• Medical, Dental, and Vision insurance
• Paid Time Off and Holidays
• 401(k) with employer match
• Professional development and growth opportunities
• Flexible hybrid schedule following the initial 90-day onboarding period