HR Coordinator (Temp-to-Hire)

AArete•Chicago, IL

About The Position

AArete is seeking a highly organized, detail-oriented, and proactive HR Coordinator to support the day-to-day administrative and operational needs of the Human Resources team. This temporary, temp-to-hire role offers an early-career professional hands-on experience with onboarding, benefits administration, employee support, HR operations, and employee engagement initiatives. The coordinator helps ensure HR processes run smoothly, employee inquiries receive timely attention, and administrative tasks are completed accurately and efficiently. The role supports employee lifecycle processes, maintains HR records and trackers, responds to routine employee questions, assists with benefits administration, prepares reports, coordinates meetings, and provides administrative support for the internship program and other HR initiatives. The ideal candidate communicates effectively, manages competing priorities, handles confidential information with discretion, and is eager to learn in a fast-paced, collaborative environment.

Requirements

Bachelor's degree or equivalent combination of education and relevant experience.
0–2 years of professional experience; internships, administrative, customer service, or coordination experience are relevant.
Strong organizational skills, exceptional attention to detail, and the ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills and a professional, service-oriented approach.
Proficiency in Microsoft Office, particularly Outlook, Word, and basic Excel.
Ability to handle confidential and sensitive employee information with discretion.
Strong follow-through, accountability, and willingness to take initiative.
Adaptability and eagerness to learn in a fast-paced, collaborative environment.

Nice To Haves

Previous internship or administrative experience in Human Resources or a related function.
Familiarity with HR information systems (HRIS), DocuSign, or other HR technology platforms.
Basic Excel skills, including sorting, filtering, and maintaining spreadsheets.

Responsibilities

Coordinate employee onboarding and offboarding, including documentation, communications, scheduling, and tracking required steps.
Prepare and distribute routine HR letters, forms, and employee communications using established templates.
Manage document distribution and electronic signatures through DocuSign and track timely completion.
Maintain accurate employee records, HR trackers, spreadsheets, and administrative documentation.
Support HR data entry, record updates, data audits, and data clean-up initiatives.
Monitor and manage the shared HR inbox, respond to routine employee inquiries, and ensure timely follow-up.
Serve as an initial point of contact for general HR questions and escalate complex matters to the appropriate HR team member.
Provide administrative support for benefits enrollments, qualifying life events, and routine benefits inquiries.
Coordinate with employees, internal HR stakeholders, and external benefits vendors to resolve requests in a timely manner.
Prepare basic recurring and ad hoc HR reports by compiling and organizing data.
Maintain Excel spreadsheets and trackers for deadlines, participation, completion rates, and other HR metrics.
Coordinate HR meetings, employee appointments, and other activities, including calendar management, invitations, reminders, and follow-ups.
Track outstanding action items and ensure administrative tasks are completed accurately and on time.
Provide coordination and administrative support for the internship program, including onboarding, orientations, events, and employee communications.
Schedule intern check-ins, program activities, and meetings with managers and HR team members.
Maintain internship program trackers, attendance records, and related documentation.
Assist with other HR programs, projects, and time-sensitive initiatives as needed.