HR Coordinator (Temp-to-Hire)

AArete•Chicago, IL

2d•$35

About The Position

AArete is seeking a highly organized, detail-oriented, and proactive temporary HR Coordinator to support the day-to-day administrative and operational needs of its Human Resources team. This early-career opportunity offers hands-on experience across onboarding, benefits administration, employee support, HR operations, and employee engagement initiatives. The role helps ensure HR processes run smoothly, employee inquiries are addressed promptly, and administrative tasks are completed accurately and efficiently. The coordinator supports employee onboarding and offboarding, HR records and documentation, routine HR communications, benefits administration, reporting, meeting coordination, and the company’s internship program. The position also assists with other HR programs, projects, and time-sensitive initiatives as needed. The posting describes the position as temporary and temp-to-hire.

Requirements

Bachelor's degree or an equivalent combination of education and relevant experience.
0–2 years of professional experience; internships, administrative, customer service, or coordination experience are relevant.
Strong organizational skills, exceptional attention to detail, and ability to manage multiple tasks and deadlines.
Excellent written and verbal communication skills and a professional, service-oriented approach.
Proficiency in Microsoft Office, particularly Outlook, Word, and basic Excel.
Ability to handle confidential and sensitive employee information with discretion.
Strong follow-through, accountability, and willingness to take initiative.
Adaptability and eagerness to learn in a fast-paced, collaborative environment.

Nice To Haves

Previous internship or administrative experience in Human Resources or a related function.
Familiarity with HR information systems (HRIS), DocuSign, or other HR technology platforms.
Basic Excel skills, including sorting, filtering, and maintaining spreadsheets.

Responsibilities

Coordinate employee onboarding and offboarding, including documentation, communications, scheduling, and tracking required steps.
Prepare and distribute routine HR letters, forms, and employee communications using established templates.
Manage document distribution and electronic signatures through DocuSign and ensure timely completion.
Maintain accurate employee records, HR trackers, spreadsheets, and administrative documentation.
Support HR data entry, record updates, data audits, and cleanup initiatives.
Monitor and manage the shared HR inbox, respond to routine employee inquiries, and ensure timely follow-up.
Serve as an initial contact for general HR questions and escalate complex matters to the appropriate HR team member.
Provide administrative support for benefits, including enrollments, qualifying life events, and routine inquiries.
Coordinate with employees, internal HR stakeholders, and external benefits vendors to resolve requests.
Prepare basic recurring and ad hoc HR reports and organize data to support HR initiatives.
Maintain Excel spreadsheets and trackers for deadlines, participation, completion rates, and other HR metrics.
Coordinate HR meetings, employee appointments, and activities, including calendar management, invitations, reminders, and follow-ups.
Track outstanding action items and ensure administrative tasks are completed accurately and on time.
Provide coordination and administrative support for the internship program, including onboarding, orientations, events, and employee communications.
Schedule intern check-ins, program activities, and meetings with managers and HR team members.
Maintain internship program trackers, attendance records, and related documentation.
Assist with other HR programs, projects, and time-sensitive initiatives as needed.