HR & Office Coordinator

LAI Games•The Colony, TX

22d•Onsite

About The Position

The HR & Office Coordinator works full-time in the office and provides hands-on support for Human Resources and day-to-day office operations. This execution-focused individual contributor is the primary HR point of contact for employees, handling core administrative duties such as payroll processing, benefits administration, recruitment, onboarding, and compliance. The role also actively manages the physical workspace and provides flexible administrative support to the wider team.

Requirements

3–5+ years of experience as an HR Coordinator, Office Manager, or in a blended Operations/HR role.
Exceptional interpersonal communication skills and an approachable, welcoming demeanor.
Solid understanding of baseline labor laws and regulations relevant to recruitment, employment contracts, and workplace policies.
Hands-on payroll processing experience.
Experience assisting with employee benefits programs, including health insurance, retirement plans, and leave policies.
Proactive willingness to handle varied responsibilities, assist with physical office tasks, and learn new processes quickly.
Exceptional attention to detail, strong project management capabilities, and ability to multitask and prioritize autonomously.
Emotional intelligence and professional integrity, with the ability to maintain strict confidentiality.
Ability to build rapport and maintain positive working relationships with employees at all levels.
High school diploma or equivalent required.
Proficiency in Microsoft Office applications, including Word, Excel, and PowerPoint, and SharePoint.

Nice To Haves

BambooHR or Trax experience.
Bachelor's degree in Human Resources or a related field.
SHRM or HRCI certification.

Responsibilities

Act as the central HR point of contact for employee questions about company policies, benefits, onboarding, and workplace matters.
Process bi-weekly hourly and salary payroll, including reviewing hours, processing data, and submitting required reports to finance.
Complete bi-weekly reporting of 401(k) contributions and loan repayments.
Manage onboarding tasks and initiate offboarding, including issuing final payroll and terminating access across BambooHR, ADP 401k, and Bonusly.
Prepare separation detail sheets or agreements for involuntary terminations, coordinate equipment retrieval, notify IT, and participate in termination meetings as needed.
Maintain BambooHR employee records and update annual benefit plans, holiday schedules, and time-off policies.
Oversee and maintain the Bonusly recognition platform.
Manage full-cycle recruitment by creating and posting positions, maintaining ATS records, conducting phone screens, scheduling interviews, completing reference and background checks, and extending offers.
Facilitate scheduled performance reviews by providing administrative guidance, tools, and templates to managers and employees.
Administer health, welfare, and retirement benefits with the broker, ADP, and Fisher Investments, and assist with compliance-related activities.
Conduct quarterly audits of HR platforms to ensure accurate records and assist with collecting data for monthly board reporting.
Anticipate, order, and restock office supplies, kitchen essentials, and workplace supplies.
Serve as the primary contact for janitorial services, building maintenance, and office key distribution.
Process incoming and outgoing mail and deliveries daily.
Assist with planning and hands-on setup, logistics, budgeting, and teardown for training sessions, corporate meetings, and onsite employee events.
Provide ad-hoc administrative support to other teams as needed.
Assist with administration of the company travel program, including creating new employee accounts and disabling accounts for terminated employees.
Develop and monitor office safety initiatives.
Build positive professional relationships with employees, management, and external partners; collaborate across departments and coordinate with vendors.
Serve as an approachable, responsive resource for employee and office needs, demonstrating flexibility, discretion, and follow-through.