HR & Office Coordinator

CXG Holdings Inc•Town of Smithtown, NY

5d•$42,000 - $51,000•Onsite

About The Position

CXG is a professional services firm supporting financial services companies nationwide with regulatory, compliance, and operational services. The HR & Office Coordinator is an in-office, day-to-day support role based in Smithtown, New York, helping the team stay connected and organized while serving as an approachable resource for colleagues in the office and working remotely. The coordinator also provides dependable support to leadership and helps manage HR systems, PTO tracking, employee records, documents, and office operations. The role involves building positive working relationships, responding to everyday questions and requests, connecting colleagues with resources, and following up until requests are resolved. The coordinator supports onboarding and offboarding, maintains HR records and internal systems, assists with recruiting and benefits-enrollment logistics, prepares and organizes documents, and helps ensure the office runs smoothly. CXG provides training on its systems and procedures; prior financial services experience is not required. This is a full-time, 40-hour-per-week position, in office Monday through Friday. It is a W-2 salaried, nonexempt role with overtime paid as applicable. The annual base salary is $42,000–$51,000, depending on experience, with eligibility for a performance-based bonus.

Requirements

Completed associate’s degree required.
Strong organizational skills and consistent attention to detail.
Warm, approachable manner and interest in helping people work well together.
Initiative, dependability, and consistent follow-through without repeated reminders.
Clear written and verbal communication skills.
Ability to prioritize several requests and keep others informed of progress.
Discretion when handling confidential employee, company, and client information.
Proficiency with Microsoft Outlook, Word, and Excel.

Nice To Haves

Bachelor’s degree preferred.
Familiarity with Microsoft Teams, SharePoint, and Word’s Track Changes preferred.
Experience in HR coordination, office administration, or administrative support preferred.

Responsibilities

Build positive working relationships across in-office and remote teams and help colleagues feel included and informed.
Serve as an approachable point of contact for everyday questions, requests, and coordination.
Connect people with colleagues or resources, communicate next steps, and follow up until requests are resolved.
Provide practical assistance with scheduling, documents, filing, and other administrative work.
Coordinate Friday updates, employee recognition, work anniversaries, team lunches, and other opportunities for colleagues to connect.
Work with leadership to prioritize requests and keep shared tasks moving toward completion.
Maintain accurate employee information, personnel files, and internal trackers.
Track PTO requests, approvals, and balances; maintain employee schedules and shared calendars; and flag coverage conflicts for managers.
Coordinate onboarding and offboarding paperwork and logistics.
Assist with job postings, interview scheduling, benefits enrollment logistics, and approved payroll updates.
Keep forms, checklists, and internal procedures current, and follow up on missing information.
Prepare, format, proofread, and update letters, agreements, and internal documents under leadership’s direction.
Use Microsoft Word’s Track Changes and comparison features to prepare redlines and incorporate requested edits.
Maintain organized paper and electronic files, consistent document naming, and accurate document versions.
Collect and track forms, signatures, and supporting documents.
Answer and direct calls, welcome visitors, and coordinate phone-system updates with the service provider.
Handle supplies, mail, deliveries, meeting arrangements, and routine vendor coordination.
Keep shared spaces organized and welcoming, notice what needs attention, and take initiative to address it.