HR Assistant/Office Coordinator

Libra Solutions • Charlotte, NC

2d • Onsite

About The Position

The HR Assistant/Office Coordinator supports workplace operations, employee programs, and People Operations processes, helping create a welcoming, collaborative, and high-performing work environment. Based in the Charlotte office, this role supports daily office and HR administration and serves as a first point of contact for routine People Operations questions. The position assists with recruitment, onboarding and offboarding, employee lifecycle activities, events, and engagement initiatives while supporting the efficiency of the broader HR team.

The coordinator oversees the Charlotte office experience and supports access and security procedures for both Charlotte and Denver locations. The role also provides administrative and executive support, coordinates meetings and events, maintains employee-facing resources and records, and assists with HR projects and process improvements.

Requirements

• High school diploma or GED required.
• 1–2 years of experience in an office, front desk, administrative, People Operations, HR support, or workplace operations role.
• Strong customer service mindset and passion for creating positive employee and visitor experiences.
• Excellent organizational skills, including the ability to manage multiple priorities and execute with attention to detail.
• Strong communication and interpersonal skills, with a professional, approachable, and collaborative demeanor.
• Ability to exercise sound judgment and maintain confidentiality when handling sensitive information.
• Self-motivated, with the ability to take ownership, anticipate needs, and follow through without reminders.
• Comfort learning and using HR systems, workflow tools, and technology platforms.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint; strong Excel skills are required to build and manage spreadsheets and run reports.

Nice To Haves

• Associate's or Bachelor's degree.
• Experience supporting HR, onboarding, employee programs, or People Operations processes.
• Experience working in a fast-paced, growth-oriented environment.

Responsibilities

• Serve as the primary point of contact for the Charlotte office and help maintain a professional, welcoming, and engaging workplace.
• Manage visitor access, office entry procedures, and security protocols for the Charlotte and Denver locations.
• Manage vendor and building relationships and coordinate facility, maintenance, and workplace needs.
• Keep office, conference room, kitchen, and common areas organized and presentation ready; replenish supplies, track related expenses, and oversee servicing of office equipment and kitchen appliances.
• Accept, distribute, and manage incoming mail, deliveries, and packages.
• Answer, screen, and route incoming phone calls.
• Coordinate employee events, celebrations, recognition activities, team lunches, and office gatherings.
• Assist with planning and execution of onsite meetings, leadership visits, town halls, and employee engagement initiatives.
• Support HR and business leaders in creating employee experiences that reinforce company values and culture.
• Maintain employee-facing resources, communications, and workplace information.
• Coordinate recruitment activities, including interview scheduling, candidate communications, activation processing, onboarding logistics, and recruiting documentation.
• Serve as a first point of contact for routine People Operations questions and direct inquiries to appropriate HR team members when needed.
• Support onboarding and offboarding, including new-hire preparation, orientation logistics, workspace setup, and employee communications.
• Assist with HR administration, documentation, employee records, workflow coordination, recognition programs, training coordination, and HR communications.
• Maintain confidentiality and accuracy of employee information and documentation.
• Assist with HR projects, process improvements, and operational initiatives.
• Manage and assign learning and development courses through the Cornerstone training platform.
• Provide administrative support for leadership meetings, including scheduling, catering, and meeting logistics.
• Assist with food orders, event planning, executive support activities, special projects, and cross-functional initiatives.

Benefits

• Choice of multiple medical plans
• Dental insurance
• Vision insurance
• Life insurance
• 401(k) with generous company match
• Flexible spending accounts for medical and dependent expenses
• Time off to recharge

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED