Office/HR Coordinator

Toray Advanced Composites•Fairfield, CA

18h•$29 - $39

About The Position

The Office/HR Coordinator provides general office support for the site and administrative support to help the Human Resources department operate efficiently and effectively. The role handles sensitive employee and company information while maintaining professionalism and confidentiality, and serves as a liaison between HR and employees to support clear communication and prompt resolution of requests and questions. Roles and responsibilities may change with or without advance notice.

Requirements

High school diploma, GED, or equivalent.
At least two years of general office management or HR Assistant experience.
Excellent oral and written communication skills, including the ability to communicate professionally with external customers and people at all levels of the company.
Ability to follow processes and procedures.
Excellent customer-service focus.
Strong organizational and multitasking skills.
Ability to maintain confidentiality.
Strong attention to detail and accuracy.
Proficiency in Microsoft Office, including Excel, Word, Outlook, and PowerPoint.

Nice To Haves

Experience with an HRIS and/or Applicant Tracking System.

Responsibilities

Welcome visitors and new hires, answer incoming calls, respond to questions, and refer inquiries as appropriate.
Ensure visitors have appropriate personal protective equipment (PPE) when entering the production warehouse.
Maintain visitor logs for foreign and U.S. citizens in accordance with security policies, and issue visitor and employee badges.
Collect and distribute mail to the appropriate departments.
Coordinate company events.
Assist with benefits administration, safety, and wellness.
Assist with internal and external audits.
Work with temporary agencies on recruiting and processing new temporary workers.
Assist with the distribution, collection, storage, and maintenance of paper and electronic HR records and files.
Assist with recruitment, including screening candidates, forwarding resumes to hiring managers, and scheduling interviews.
Assist with new-hire orientation and prepare new-hire packets.
Maintain and update the department phone list.
Assist departments with work-order packet scanning, filing, and organization.
Assist with company inventory as needed.
Order supplies weekly.
Keep break areas and conference rooms stocked, organized, and clean.
Maintain a safe and organized reception area.
Order lunches and set up and clean up for meetings when requested.
Support executive groups as needed.
Perform other duties as assigned.