Office & HR Manager

Sea Pointe Design and Remodel•Irvine, CA

1d•$75,000 - $90,000•Onsite

About The Position

Sea Pointe Design & Remodel is seeking an Office & HR Manager to own human resources and office operations for its Irvine offices and showroom. The role serves as a point of contact for employee questions and a partner to managers on hiring and people matters, while ensuring the offices, showroom, and systems are ready for daily work. The position reports to the Director of Finance & Accounting and works closely with the President and leadership team. The manager oversees employee relations, recruiting, onboarding and offboarding, personnel records, benefits, leave administration, compliance, performance-review processes, and HR policies. The role also manages office and showroom facilities, vendors, building access and safety procedures, business systems and technology administration, payroll and finance support, and employee culture initiatives.

Requirements

At least 5 years of experience in HR and office management, ideally in a role owning both areas.
Working knowledge of California employment law, including leave, wage and hour, required trainings, and postings.
Experience handling employee relations and investigations with sound judgment and discretion.
Experience with BambooHR or a similar HRIS.
Strong Microsoft 365 skills, including Excel and Outlook, and experience managing user accounts and permissions.
Strong organization, follow-through, and written communication.

Nice To Haves

Experience in construction, design, or professional services.
SHRM-CP, PHR, or an HR certificate.
Bilingual English and Spanish skills.

Responsibilities

Coach managers on feedback and documentation, conduct workplace investigations, and address employee concerns fairly and confidentially.
Manage full-cycle recruiting with hiring managers, including writing and posting openings, screening candidates, coordinating interviews and assessments, conducting reference and background checks, and preparing offers.
Coordinate onboarding and offboarding, ensuring paperwork, workspace, equipment, and system access are ready for new hires.
Maintain accurate, confidential, audit-ready personnel records in BambooHR.
Administer benefits and 401(k) with outside vendors, including enrollments, changes, COBRA, and open enrollment.
Track and document FMLA, CFRA, PDL, and other protected leaves, partnering with the Director of Finance & Accounting on decisions.
Manage compliance basics, including labor law postings, required trainings, injury and illness prevention documentation, and the annual workers’ compensation audit.
Coordinate 90-day and annual review reminders and completion tracking, and prepare compensation summaries with Finance.
Maintain the Employee Handbook and HR policies in line with California law, recommend changes, and roll out approved updates.
Oversee daily operations for both office suites and the Irvine showroom, keeping them clean, stocked, organized, and ready for clients.
Manage janitorial, maintenance, repair, printer, and supply vendors while keeping spending within budget.
Coordinate building management, keys, door access, and emergency procedures.
Manage vendor contracts and renewals, certificates of insurance, licenses, and W-9s.
Administer Microsoft 365, BambooHR, JobTread, and Pipedrive user accounts, permissions, and MFA for new hires and departures.
Serve as the first point of contact for everyday technology issues and liaison to the managed IT provider.
Maintain inventories of computers, phones, and accessories, as well as software licenses and renewals.
Import field hours from JobTread into BambooHR each pay cycle to keep PTO accruals accurate, and keep employee data consistent between BambooHR and payroll.
Code office invoices and reconcile office purchases on the company card.
Support the Fun Committee, recognition moments, company announcements, and employee surveys.