HR Director Office Manager

Haven of Paris•Paris, IL

8d•$48,000 - $52,000

About The Position

Haven of Paris is seeking an organized, dependable, and people-focused HR Director / Office Manager to oversee human resources operations and day-to-day administrative functions. The role covers employee relations, recruitment, payroll, compliance, employee engagement, and office management in a fast-paced healthcare environment. The successful candidate will build positive employee relationships, strengthen staffing efforts, maintain compliance, and ensure office operations run smoothly. The position combines strategic HR responsibilities with hands-on administrative duties. It includes maintaining HRIS and personnel records, coordinating payroll and hiring, supporting employee engagement and retention, coordinating background checks and OIG exclusion screenings, and helping align HR practices with organizational policies and employment regulations. Administrative duties include maintaining medical records, managing correspondence and calls, organizing documents, and supporting daily office operations. The role requires professionalism and discretion when handling confidential employee, resident, and organizational information.

Requirements

Previous healthcare experience.
Previous experience in human resources, office management, healthcare administration, or a related role.
Working knowledge of payroll processes, HRIS platforms, recruitment, and employee recordkeeping.
Experience addressing employee concerns, supporting disciplinary processes, and maintaining confidential personnel records.
Familiarity with background checks, OIG exclusion screening, and healthcare compliance requirements.
Strong organizational, communication, interpersonal, and problem-solving skills.
Ability to manage multiple priorities, meet deadlines, and work independently.
Proficiency with computers, electronic records systems, and standard office software.
High level of professionalism, integrity, and attention to detail.

Nice To Haves

Experience in a skilled nursing facility, long-term care facility, assisted living community, or other healthcare setting.
Experience recruiting CNAs and other direct-care healthcare staff.
Experience building relationships with colleges, CNA programs, and local workforce organizations.
Demonstrated success improving employee retention and reducing agency staffing expenses.

Responsibilities

Maintain employee information, personnel records, and HRIS data accuracy.
Coordinate and process payroll accurately and on time.
Support initiatives that promote employee satisfaction, retention, recognition, and a positive workplace culture.
Lead recruitment efforts, including job fairs, college partnerships, CNA training programs, and community outreach initiatives.
Address employee concerns, assist with conflict resolution, document disciplinary actions, and support consistent enforcement of company policies.
Develop and implement strategies to reduce reliance on staffing agencies by strengthening recruitment and retention.
Coordinate background checks, maintain required documentation, and monitor compliance with applicable employment requirements.
Conduct or coordinate OIG exclusion screenings as applicable and maintain appropriate documentation.
Ensure employee files, onboarding documents, and required HR records are accurate and up to date.
Coordinate new-hire onboarding, employment documentation, and employee separation processes.
Help ensure HR practices align with organizational policies and applicable employment regulations.
Upload, organize, and maintain medical records and related documentation in appropriate systems.
Manage incoming phone calls, direct inquiries, handle correspondence, and provide administrative support.
Maintain organized electronic and paper files while protecting confidential information.
Support daily office operations and assist with administrative tasks as needed.
Serve as a professional point of contact for employees, applicants, visitors, and others contacting the facility.
Handle sensitive employee, resident, and organizational information with discretion and professionalism.