Office Administrator/HR Support

Forsite Consultants Ltd • Moscow, ID

2d • Onsite

About The Position

Forsite is seeking an Office Administrator / HR Support employee to join its Administration and Human Resources team in Moscow, Idaho. This full-time, permanent, on-site role supports office and HR administration for leadership, managers, and field crews. The position covers onboarding and HR records, compliance accounts, DOT requirements, benefits and workers’ compensation support, corporate filings, insurance and fleet records, records management, audit requests, office operations, marketing and events, and employee engagement. The role also serves as a day-to-day administrative and operational contact across the organization.

Forsite describes itself as a provider of integrated solutions for energy infrastructure, natural landscapes, and wildfire protection, with expertise including forestry, technology, aerial patrol, LiDAR and imagery, analytics, planning, and resource and land management. The company emphasizes collaboration, innovation, inclusion, sustainability, and a safe and respectful work environment.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in office administration, HR support, or compliance administration.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Working knowledge of office management procedures.
• Strong organization and time management, including the ability to juggle multiple priorities in a fast-paced environment.
• Clear written and verbal communication, professional phone etiquette, and a customer-service mindset.
• Analytical and problem-solving skills.

Nice To Haves

• Associate’s degree or coursework in business or human resources.
• Experience with BambooHR or another HRIS.
• Experience with I-9 verification or DOT driver qualification files.
• Technical writing ability.

Responsibilities

• Coordinate employee onboarding from offer through the first day, including paperwork, checklists, and BambooHR setup.
• Maintain complete, audit-ready I-9 and employment eligibility records.
• Maintain company compliance and vendor accounts, including SAM.gov, Reliance, Rehn, TPM, DOT/FMCSA, State SOS, SIF, Verizon, and BambooHR.
• Coordinate DOT drug testing and maintain driver qualification files.
• Support benefits administration, employee access, reporting, and open enrollment.
• Handle workers’ compensation reporting, documentation, and record retention.
• Track corporate filings and coordinate state and federal business registrations and renewals.
• Request and manage Certificates of Insurance through SIF and Assured Partners.
• Route contracts for e-signature and maintain fleet registration, vehicle stipend, and insurance records.
• Organize physical and digital files using standard file structures and naming conventions; scan and store employee and corporate records and follow retention practices.
• Provide documentation to management or auditors when requested.
• Handle incoming and outgoing mail and package shipping, order supplies within approval limits, maintain office equipment, and keep the office organized and clean.
• Ship, store, and track swag and trade show booth materials, and help plan and run the Foresters Forum checklist.
• Arrange meals, refreshments, and materials for trainings and meetings, and help run monthly recognition activities and team events.
• Serve as a day-to-day administrative and operational contact for leadership, managers, and field teams.

Benefits

• Competitive pay with regular performance reviews.
• Paid time off and work-life flexibility.
• Comprehensive benefits package including medical, dental, vision, and optional life and disability insurance.
• 100% employer-paid medical coverage for employees; the description also mentions employer coverage of dependent coverage but does not specify the percentage.
• Company-contributed 401(k) plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED