Office Administrator/HR Support

Forsite Consultants Ltd • Moscow, ID

3d • $22 - $28 • Onsite

About The Position

Forsite is seeking an Office Administrator / HR Support professional to join its Administration and Human Resources team in Moscow, Idaho. This is a full-time, permanent, on-site role providing office and HR administration for leadership, managers, and field crews. The role supports onboarding and HR records, compliance accounts, DOT documentation, benefits and workers’ compensation administration, corporate filings, insurance and contracts, fleet records, records management, audits, office operations, marketing and events, and employee engagement. The position also serves as a day-to-day administrative and operational contact across the organization.

Forsite is a provider of integrated solutions for energy infrastructure, natural landscapes, and wildfire protection, with expertise spanning forestry, technology, aerial patrol, LiDAR and imagery, analytics, planning, and resource and land management. The company describes its culture as collaborative, people-focused, inclusive, and committed to sustainable solutions.

The successful candidate will bring office administration, HR support, or compliance administration experience; strong organization, communication, time-management, customer-service, analytical, and problem-solving skills; and proficiency in Microsoft Office. An associate’s degree or business or HR coursework is a plus, as is experience with an HRIS, I-9 verification, or DOT driver qualification files.

The compensation range is $22.00 to $28.00 per hour, depending on experience. Forsite offers paid time off, work-life flexibility, medical, dental, and vision benefits, optional life and disability insurance, and a company-contributed 401(k) plan. The employer pays 100% of employee medical coverage and covers an unspecified percentage of dependent coverage.

Requirements

• High school diploma or equivalent.
• At least 2 years of experience in office administration, HR support, or compliance administration.
• Proficiency in Microsoft Office, especially Word, Excel, and Outlook.
• Working knowledge of office management procedures.
• Strong organization and time-management skills, including the ability to manage multiple priorities in a fast-paced environment.
• Clear written and verbal communication, professional phone etiquette, and a customer-service mindset.
• Analytical and problem-solving skills.
• Ability to work independently under limited direct supervision and collaboratively in a team environment.
• Reliable and accountable, with sound judgment, attention to detail, adaptability, and a professional and respectful approach.

Nice To Haves

• Associate’s degree or coursework in business or human resources.
• Experience with BambooHR or another HRIS.
• Experience with I-9 verification.
• Experience with DOT driver qualification files.
• Technical writing skills.

Responsibilities

• Coordinate employee onboarding from offer through the first day, including paperwork, checklists, and BambooHR setup.
• Maintain complete, audit-ready I-9 and employment eligibility records.
• Maintain company compliance and vendor accounts, including SAM.gov, Reliance, Rehn, TPM, DOT/FMCSA, State SOS, SIF, Verizon, and BambooHR.
• Coordinate DOT drug testing and maintain driver qualification files.
• Support benefits administration, employee access, reporting, and open enrollment.
• Handle workers’ compensation reporting, documentation, and record retention.
• Track corporate filings and coordinate state and federal business registrations and renewals.
• Request and manage Certificates of Insurance through SIF and Assured Partners.
• Route contracts for e-signature and maintain fleet registration, vehicle stipend, and insurance records.
• Organize physical and digital files using standard file structures and naming conventions; scan and store employee and corporate records and follow retention practices.
• Provide documentation to management or auditors upon request.
• Handle incoming and outgoing mail and package shipping, order supplies within approval limits, maintain office equipment, and keep the office organized and clean.
• Ship, store, and track promotional items and trade show booth materials, and help plan and run the Foresters Forum checklist.
• Arrange meals, refreshments, and materials for trainings and meetings, and help run monthly recognition activities and team events.
• Serve as a day-to-day administrative and operational contact for leadership, managers, and field teams.

Benefits

• Competitive pay with regular performance reviews.
• Paid time off and work-life flexibility.
• Comprehensive medical, dental, and vision benefits.
• Optional life and disability insurance.
• 100% employer-paid medical coverage for employees; the employer covers an unspecified percentage of dependent coverage.
• Company-contributed 401(k) plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED