HR Assistant & Office Administrator

Nestvillage LLC•Youngtown, AZ

2d•$19 - $23

About The Position

Nestvillage LLC is seeking an organized, dependable, and detail-oriented HR Assistant & Office Administrator to support Human Resources and daily office operations. The role supports employee onboarding, personnel recordkeeping, training and certification coordination, employee inquiries, and general office administration. The successful candidate will be professional, approachable, discreet, and comfortable managing multiple responsibilities in a growing organization. The position also provides administrative support with HR systems and documentation, benefits and open enrollment communications, office correspondence, scheduling, and support for company leadership. It offers an opportunity to contribute to Nestvillage's continued growth and develop experience in human resources and office administration at an organization providing residential services and support to individuals with developmental disabilities.

Requirements

High school diploma or equivalent.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple tasks, deadlines, and priorities.
Comfort using Microsoft Office, Google Workspace, spreadsheets, and computer-based systems.
Ability to handle confidential information professionally and responsibly.
Dependable, proactive, and approachable, with the ability to work independently.
Strong follow-through and problem-solving skills.

Nice To Haves

Previous experience in human resources, office administration, administrative support, or customer service.
Experience with ADP or other HR management systems.
Enjoys helping employees and communicating with people.
Takes initiative and follows tasks through to completion.
Can recognize when a question or concern needs to be directed to the appropriate person.
Works well with different departments and team members.
Adaptable and comfortable in a growing company where priorities may change.

Responsibilities

Assist with employee onboarding and new-hire coordination, including communicating instructions and required next steps.
Maintain accurate, organized employee personnel files and documentation.
Assist with employee questions and concerns, directing inquiries to the appropriate department or resource.
Coordinate employee communications, documentation, and administrative follow-up.
Assist with employee status changes, leave documentation, and separation paperwork.
Maintain confidentiality when handling employee information.
Track required employee training and certifications; coordinate schedules and reminders.
Maintain training records and certification documentation.
Monitor background-check and employment documentation requirements, and follow up on missing, incomplete, or expiring documentation.
Maintain accurate records for internal reviews and compliance purposes.
Assist with employee records and documentation in ADP and other company systems.
Maintain employee rosters, trackers, spreadsheets, and administrative reports.
Assist with benefits and open enrollment communications and administrative coordination.
Organize documents, correspondence, and other HR-related records.
Answer incoming phone calls and direct inquiries appropriately.
Monitor general company email communications.
Welcome visitors, vendors, and guests.
Coordinate appointments, meetings, and office scheduling.
Prepare documents, spreadsheets, correspondence, and reports.
Provide general administrative support to company leadership.