HR Assistant (Office Automation)

U.S. Coast Guard•Washington, DC

About The Position

This GS-0203-5/6/7 HR Assistant (Office Automation) position is with the Department of Homeland Security, U.S. Coast Guard, Human Resources Service Center Headquarters. There is one position in Washington, District of Columbia, and one in Curtis Bay, Maryland. The role provides clerical and technical support for staffing and position-classification actions and independently handles routine assignments. The work includes monitoring and auditing personnel actions for compliance with Office of Personnel Management laws, rules, and federal regulations; preparing Permanent Change of Station orders for civilian employees; advising employees about entitlements and coordinating travel with external installations and agencies; supporting position classification and position-data maintenance; and producing standardized documents and correspondence with word-processing software and office automation tools. The announcement describes qualifications at GS-05, GS-06, and GS-07. Qualification may be based on specialized experience, or on education or a combination of education and experience where permitted for the grade. Applicants qualifying based on education must submit transcripts. All qualification requirements must be met by the announcement's closing date. The position requires U.S. citizenship, compliance with Selective Service requirements when applicable, a background investigation, and a Non-Sensitive/Low Risk Public Trust clearance. A one-year probationary period may be required.

Requirements

U.S. citizenship.
Must be registered for Selective Service or exempt from registration, as applicable.
Must meet all qualification requirements by the announcement closing date.
Must meet the time-in-grade requirement by the vacancy closing date, if applicable.
Must successfully pass a background investigation; the position requires a Non-Sensitive/Low Risk Public Trust clearance.
Federal salary payments must be made by direct deposit.
Applicants currently or within the last five years employed as political appointees in specified Executive Branch roles must disclose that information to the HR Office.
GS-05: One year of specialized experience equivalent to GS-04, or qualifying education consisting of four years of education above high school in an accredited business, secretarial, technical, junior college, college, or university program; combination may be used where applicable.
GS-06: One year of specialized experience equivalent to GS-05. Education cannot substitute for experience at this grade.
GS-07: One year of specialized experience equivalent to GS-06, or one academic year of graduate-level education in a field directly related to the work; combination may be used where applicable.
Submit transcripts when qualifying based in whole or in part on education; required transcripts must be provided by the announcement closing date.
Experience and education must have been obtained by the announcement closing date.
Must complete any required USA Hire Competency Based Assessments within the deadline specified in the announcement or invitation.

Responsibilities

Monitor and audit personnel actions for compliance with OPM laws, rules, and federal regulations.
Draft and issue Permanent Change of Station orders for civilian employees undergoing relocations, inter-agency transfers, or other authorized reassignments.
Advise employees on individual entitlements, answer related inquiries, and coordinate travel arrangements with external installations and agencies.
Perform classification clerical tasks, including assigning status codes, generating position-management reports, and auditing organizational structure and position data.
Use word-processing software and peripherals to draft, format, and produce standardized organizational documents, official correspondence, letters, and administrative reports.
Depending on grade and assignment, process personnel and pay actions; support staffing and recruitment actions; review applications and qualification standards; prepare vacancy announcements; and maintain position and organizational records.