Office Automation Assistant

U.S. Coast Guard • Kodiak, AK

3d

About The Position

This GS-0326-7 Office Automation Assistant position is with the Department of Homeland Security, U.S. Coast Guard, at USCG AIRSTA Ventura in Point Mugu, California, or Air Station Kodiak in Kodiak, Alaska. The role performs office automation and clerical work using word-processing, database-management, spreadsheet, and electronic-mail software.

The assistant reviews maintenance procedure cards and enters data into the Asset Computerized Maintenance System (ACMS) and Asset Logistics Management Information System (ALMIS). The role also maintains aircraft logbooks, files, technical libraries, and other aircraft records in accordance with Coast Guard instructions; prepares and transcribes documents and correspondence; and uses graphics software to create presentation materials.

The position requires typing proficiency of at least 40 words per minute with three or fewer errors on a five-minute sample. To qualify at GS-07, applicants must have at least one year of specialized experience equivalent to GS-06-level federal experience. Education cannot substitute for experience at this grade level, and the position has no positive education requirement. Applicants must be U.S. citizens, meet applicable Selective Service and time-in-grade requirements, and pass a background investigation. A one-year probationary period may be required.

Requirements

• At least 40 words per minute typing proficiency with three or fewer errors on a five-minute sample; proficiency may be demonstrated through a performance test, an acceptable certificate, or self-certification as described in the announcement.
• At least one full year of specialized experience equivalent to GS-06-level federal experience to qualify at GS-07.
• Specialized experience involving office automation software and functions, producing documents in complex formats, maintaining and processing reports, editing databases or spreadsheets, and applying knowledge of grammar, spelling, punctuation, forms, formats, and terminology.
• Education cannot substitute for experience at the GS-07 grade level.
• Must be a U.S. citizen.
• Must be registered or exempt from Selective Service, if applicable.
• Must meet the time-in-grade requirement by the announcement closing date.
• Must successfully pass a background investigation.
• Must use direct deposit for federal salary payments.
• A one-year probationary period may be required.

Responsibilities

• Review maintenance procedure cards and enter data into ACMS and ALMIS.
• Maintain aircraft logbooks, files, technical libraries, and other aircraft records in accordance with Coast Guard instructions.
• Create, edit, assemble, and copy standard documents using prescribed formats.
• Transcribe correspondence and reports from handwritten or typed drafts into proper format, applying correct spelling, grammar, capitalization, and punctuation.
• Use graphics software to create symbols, charts, and graphs for presentations to other personnel.

Benefits

• Federal employee benefits package, including health, dental, vision, life, and long-term care insurance; retirement plan; Thrift Savings Plan; Flexible Spending Account; Employee Assistance Program; personal leave days; and paid federal holidays.
• Other benefits may include flexible work schedules, tuition reimbursement, transportation subsidies, uniform allowance, health and wellness programs, and fitness centers.
• Employee training and developmental opportunities.
• For the Alaska location only, selectees newly appointed to a permanent or term position may be eligible for student loan repayment up to $10,000 pre-tax for one calendar year, subject to a three-year service agreement.
• Disabled veteran leave may be available to eligible federal employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed