Office Automation Assistant

Military Treatment Facilities under DHA•Fort Riley, KS

5d•Onsite

About The Position

This position serves as the executive assistant to the Irwin Army Community Hospital Deputy Commanders within the Command Suite at Fort Riley, Kansas. It is a Direct Hire Solicitation. Salary negotiation may be available for candidates who are new to Federal service, and non-Federal work experience may be creditable for leave purposes. The role develops methods for automating administrative and special reports using a variety of software packages, determines which software is appropriate for specific jobs, and advises office staff on preparing and publishing documents with complex formats. It also maintains computer user manuals and reference materials, performs electronic mail system maintenance, and incorporates data from other software into spreadsheets. The position requires a suitability or fitness determination and a Personnel Security Investigation. It is designated Mission Essential and Inclement Weather Essential, so the incumbent must report during contingency operations, emergencies, and severe weather. A one-year probationary period applies. Direct Deposit of Pay is required; payment of Permanent Change of Station costs is not authorized.

Requirements

U.S. citizenship.
One year of specialized experience using advanced office automation software (such as word processing, desktop publishing, graphics, and spreadsheets), verifying records for accuracy, and organizing electronic files; or one full year of graduate-level education in a relevant field; or a qualifying combination of education and experience.
Ability to type 40 words per minute based on a five-minute sample with three or fewer errors.
A suitability or fitness determination and completion of a Personnel Security Investigation.
Applicants using foreign education to qualify must have the credentials evaluated by an appropriate private organization or receive full credit for the courses at a U.S.-accredited college or university.
Male applicants born after December 31, 1959 must complete a Pre-Employment Certification Statement for Selective Service Registration.
Provide proof of U.S. citizenship.
Complete a one-year probationary period and meet the agency’s continued-employment determination.
Direct Deposit of Pay is required.
Report to work during contingency operations, natural disasters, extreme weather, or other emergencies, and make every attempt to report on time or remain on duty during severe weather.

Responsibilities

Develop methods for automating administrative and special reports using a variety of software packages.
Determine the type of software to use for a specific job.
Provide subject matter expertise and advice to office staff on preparing and publishing complex-format documents, including newsletters, brochures, flyers, special reports, briefings, and manuals.
Maintain and update computer user manuals, reference books, and operating handbooks.
Perform systems maintenance functions for electronic mail systems.
Incorporate data from other types of software into spreadsheet format.