HR Coordinator & Office Admin

TW Metals LLC•Uwchlan Township, PA

About The Position

The HR Coordinator & Office Admin supports hourly recruiting across the organization, coordinates employee onboarding through the first 90 days, administers employee recognition programs, and assists with HR projects and daily HR operations. The role also provides safety administration, manages day-to-day operations of a 70-person office, and provides administrative support to office executives. The position plans company events and employee engagement activities, including community or charitable events. It requires travel to other TW Metals locations approximately 10% of the time and occasional early, evening, or weekend hours for events and recruiting.

Requirements

1–3 years of experience in HR coordination, office management, or executive administration.
Experience recruiting for high-volume or hourly roles.
Working knowledge of Form I-9 requirements and basic employment law.
Strong working knowledge of Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams.
Strong organizational skills and the ability to manage multiple priorities with attention to detail.
Effective written and verbal communication skills with employees at all levels.
Ability to handle confidential information with discretion and sound judgment.
Ability to travel approximately 10% to other TW Metals locations and work occasional early, evening, or weekend hours for events and recruiting.

Nice To Haves

Bachelor’s degree in Human Resources, Business Administration, or a related field.
Familiarity with OSHA recordkeeping and safety training programs.
Experience with HRIS and applicant tracking systems.
aPHR or SHRM-CP certification.

Responsibilities

Partner with branch and operations managers to identify hourly staffing needs, including warehouse, processing, driver, and administrative roles.
Post job openings on job boards, the careers site, and with local workforce partners, and manage staffing agency relationships as needed.
Screen applicants, conduct phone screens, and schedule interviews with hiring managers.
Extend offers, initiate background checks and drug screens, track candidates in the applicant tracking system, and report on open requisitions, time-to-fill, and candidate pipelines.
Coordinate onboarding from offer acceptance through the first 90 days, including new-hire paperwork, Form I-9 verification, E-Verify, and HRIS entry.
Conduct new-hire orientation and coordinate equipment, system access, workspace, and badge setup.
Conduct 30/60/90-day check-ins and escalate concerns to HR leadership.
Administer employee recognition programs, coordinating awards, announcements, and celebrations.
Coordinate safety training schedules, monitor completion requirements, maintain training records, compile safety score reports, and follow up on outstanding items.
Maintain corrective action trackers, monitor deadlines, collect supporting documentation, and prepare status reports for HSE leadership.
Maintain safety records, controlled documents, and HSE filing systems, and provide administrative support for safety management platforms, including SDS, Brady 360, and Asset Management.
Coordinate safety audits, meetings, and management reviews, including scheduling, agendas, reports, minutes, and follow-up actions.
Oversee reception, mail, office supplies, and the breakroom for the 70-person office.
Manage vendors for facilities, cleaning, maintenance, office equipment, and services.
Coordinate workspace assignments, moves, access cards, and building security.
Track the office budget and process invoices and purchase requests.
Serve as the office contact for building management and emergency procedures, including fire drills, evacuation plans, and first aid supplies.
Manage executive calendars, schedule meetings, and coordinate travel arrangements.
Prepare meeting materials, presentations, and correspondence; process expense reports; and coordinate visitors, customer meetings, and leadership sessions.
Handle confidential information with discretion.
Plan and execute company events, managing budgets, vendors, catering, venues, and logistics.
Coordinate employee engagement activities and community or charitable events.
Perform other duties as assigned.