HR Admin

Beck & Pollitzer USA• Spartanburg, SC, US, SC

4d•$17 - $19

About The Position

The Human Resources Administrator provides administrative, clerical, and data-entry support to the Human Resources department. The role focuses on maintaining accurate employee records, entering and updating information in HR systems, organizing documentation, and performing general office duties to support daily HR operations. The HR Administrator helps ensure employee information is accurately maintained, documentation is properly filed, and administrative processes are completed efficiently and on time. The position requires strong organizational skills, attention to detail, confidentiality, and the ability to manage multiple administrative tasks in a fast-paced environment. The role includes maintaining employee data and personnel files in the company’s HRIS, including ADP Workforce Now; supporting HR documentation, onboarding, benefits enrollment records, training records, and communications; responding to routine inquiries; and assisting with general office operations. Additional administrative and clerical duties may be assigned by the Human Resources Manager.

Requirements

High school diploma or GED required.
Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
Strong data-entry skills with a high level of accuracy and attention to detail.
Excellent organizational and time-management skills.
Ability to maintain confidentiality when handling sensitive employee information.
Strong written and verbal communication skills.
Ability to prioritize multiple assignments and meet established deadlines.
Basic understanding of office procedures, filing systems, and document management.
Ability to work independently with minimal supervision while maintaining accuracy.
Strong computer skills and ability to learn new software systems.
Professional demeanor and willingness to assist employees and coworkers.
Dependability, attention to detail, and ability to perform repetitive administrative tasks efficiently.

Nice To Haves

Previous experience in an administrative, clerical, data-entry, or office-support role.
Previous Human Resources experience.
Experience working with HRIS systems, particularly ADP Workforce Now.

Responsibilities

Enter, update, and maintain employee information in the HRIS, including ADP Workforce Now, and process employee data changes.
Maintain accurate, organized electronic and physical personnel files; review records for completeness, accuracy, and consistency; and scan, upload, label, and file HR documents.
Maintain employee tracking spreadsheets, databases, and administrative reports, and perform routine data audits to identify missing, discrepant, or outdated records.
Handle employee records and confidential information securely and in accordance with company policies.
Provide general HR administrative support, including filing, copying, scanning, printing, and document preparation.
Prepare, organize, and distribute HR forms, letters, notices, and employee communications.
Monitor and respond to routine HR emails and inquiries, referring complex matters to the appropriate HR team member.
Answer incoming phone calls, take messages, and provide general administrative assistance.
Maintain electronic folders, filing systems, HR documentation, and office supplies; coordinate replenishment as needed.
Assist with scheduling meetings, coordinating appointments, and preparing meeting materials.
Support general office operations, including mail distribution and document management.
Assist with preparing and organizing new-hire onboarding paperwork and employee documentation; track outstanding forms and follow up on missing or incomplete documentation.
Provide administrative assistance with benefits enrollment documentation and record updates.
Assist with tracking employee training records, certifications, and required acknowledgments.
Support preparation and distribution of company policies, employee notices, and HR communications.
Compile HR reports, employee lists, and other information requested by management.
Coordinate with HR team members to complete administrative tasks and meet deadlines.
Perform additional administrative and clerical duties as assigned by the Human Resources Manager.