HR Operations Admin
About The Position
The HR Operations Admin supports the North America HR organization by maintaining accurate employee information, processing HRIS transactions, administering employment documentation and compliance processes, and assisting with employee lifecycle activities. The role requires strong data accuracy, discretion with confidential information, and the ability to manage multiple priorities with limited oversight. The position maintains employee records and compliance files, manages HR document uploads according to retention, privacy, and confidentiality requirements, completes Workday entries and transactions, and assists with reporting, data validation, and resolving discrepancies. It also supports employment compliance by managing labor-law posting requirements across applicable jurisdictions, monitoring regulatory changes, and maintaining supporting records. Employee lifecycle support includes preparing and filing onboarding documentation, coordinating new-hire processing with HR shared services and payroll, maintaining personnel files, administering Form I-9 and E-Verify requirements, and documenting offboarding activity. This is a contract position based in Coral Gables, Florida, with a hybrid workplace arrangement. The pay range is $20.00–$25.00 per hour.
Requirements
- Degree in Human Resources or a related field.
- Hands-on HR data-entry experience, preferably involving HRIS transactions, reporting, and data validation.
- Strong attention to detail and organizational skills.
- Ability to handle multiple priorities in a fast-paced environment.
- Demonstrated discretion when handling confidential and sensitive employee information.
- Strong written and verbal communication skills.
- Ability to work cross-functionally with HR, payroll, shared services, and other internal teams.
- Strong organization and follow-through when managing high volumes of employee documentation.
- Understanding of HR data confidentiality and privacy expectations.
- Ability to identify missing, inconsistent, or inaccurate employee data before transactions are completed.
- Familiarity with federal and state employment documentation.
- Customer service, administrative support, support, and Microsoft Office skills.
Nice To Haves
- Experience supporting a multi-state U.S. workforce is preferred.
- Workday experience is highly relevant to the role.
- Prior experience supporting geographically dispersed or multi-state employee populations is strongly preferred.
Responsibilities
- Maintain accurate and current employee records and compliance files.
- Manage HR document uploads in accordance with retention, privacy, and confidentiality requirements.
- Complete Workday data entries and employee transactions.
- Assist with ad hoc HR reporting, data validation, and record maintenance.
- Identify and help resolve discrepancies in employee information and documentation.
- Manage federal, state, and local labor-law posting requirements across applicable jurisdictions.
- Monitor regulatory changes across multiple states and escalate potential impacts to HR leadership.
- Maintain supporting records for employment compliance activities.
- Prepare, process, and file new-hire onboarding documentation, including personnel action forms and technology/equipment requests.
- Coordinate with HR shared services and North America payroll to process new hires accurately and on schedule.
- Create, organize, and maintain employee personnel files.
- Administer Form I-9 requirements and the E-Verify process.
- Support employee offboarding through accurate HRIS data entry and documentation.
- Maintain confidentiality when handling employee records and personally identifiable information.
Benefits
- Medical insurance, if eligible.
- Dental insurance, if eligible.
- Vision insurance, if eligible.
- Critical Illness, Accident, and Hospital coverage, if eligible.
- 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
- Voluntary life and AD&D insurance for the employee and dependents, if eligible.
- Short- and long-term disability coverage, if eligible.
- Health Spending Account (HSA), if eligible.
- Transportation benefits, if eligible.
- Employee Assistance Program, if eligible.
- Time off/leave, including PTO, vacation, or sick leave, if eligible.
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What This Job Offers
Career Level
Entry Level
Education Level
No Education Listed
