HR Admin

Aston Carter • Coral Gables, FL

2d • $20 - $25 • Hybrid

About The Position

This HR Operations Admin contractor role supports the North America HR organization by maintaining accurate employee data, managing HRIS transactions, administering employment documentation and compliance processes, and assisting with employee lifecycle activities. The role handles sensitive HR information, supports regulatory compliance across multiple U.S. states, and collaborates with HR, payroll, and shared services teams in a fast-paced, high-volume environment.

The position is based in an office in Coral Gables and is hybrid, with work on-site at least three days per week. Standard business hours are 9:00 a.m. to 5:00 p.m. The role involves regular use of HRIS tools such as Workday, Microsoft Office applications, and other HR and payroll systems.

Requirements

• Hands-on HR data-entry experience, preferably involving HRIS transactions, reporting, and data validation.
• Direct experience using HRIS platforms; Workday experience is highly relevant.
• Experience supporting the employee lifecycle, including new hires, employee record creation, personnel changes, onboarding documentation, and offboarding.
• Ability to administer Form I-9 requirements and manage employment eligibility verification through E-Verify.
• Strong data accuracy and attention to detail when entering, validating, maintaining, and reporting sensitive employee information.
• Experience maintaining confidential personnel records and compliance documents in line with privacy, confidentiality, and document-retention requirements.
• Previous HR support experience covering employees in multiple U.S. states.
• Experience monitoring federal, state, and local employment requirements and labor law posting obligations.
• Experience coordinating with payroll and HR shared-services functions to ensure accurate and timely processing.
• HR reporting experience, including data validation and preparation of HR reports.
• Strong organizational skills and ability to handle multiple priorities in a fast-paced, high-volume environment.
• Discretion and professionalism when handling confidential and sensitive employee information.
• Clear written and verbal communication skills for interacting with employees and cross-functional partners.
• Ability to work cross-functionally with HR, payroll, shared services, and other internal teams.
• Ability to identify missing, inconsistent, or inaccurate employee data before completing HR transactions.
• Understanding of HR data confidentiality, privacy expectations, and compliance standards.
• Familiarity with federal and state employment documentation requirements.

Nice To Haves

• Degree in Human Resources or a related field.
• Experience supporting a multi-state U.S. workforce, particularly geographically dispersed employee populations.
• Workday experience.
• Experience working in a high-volume or rapidly changing HR environment.
• Experience coordinating technology and equipment requests for new hires and existing employees.
• Strong organization and follow-through when managing high volumes of employee documentation.

Responsibilities

• Maintain accurate and up-to-date employee records and compliance files for a multi-state U.S. workforce.
• Manage HR document uploads and storage in accordance with retention, privacy, and confidentiality requirements.
• Complete HRIS data entries and employee transactions, including in systems such as Workday, accurately and promptly.
• Assist with ad hoc HR reporting, data validation, and ongoing record maintenance.
• Identify and help resolve discrepancies in employee information and documentation before transactions are finalized.
• Manage federal, state, and local labor law posting requirements across applicable jurisdictions and locations.
• Monitor regulatory and employment law changes across multiple states and escalate potential impacts to HR leadership.
• Maintain supporting records for employment compliance activities and audits.
• Prepare, process, and file new-hire onboarding documentation, including personnel action forms and technology or equipment requests.
• Partner with HR shared services and North America payroll to process new hires accurately and on schedule.
• Create, organize, and maintain employee personnel files in a structured and compliant manner.
• Administer Form I-9 requirements and manage employment eligibility verification through E-Verify.
• Support employee offboarding by completing accurate HRIS entries and required documentation.
• Safeguard confidential employee records and personally identifiable information.
• Coordinate with payroll and HR shared services on data changes, personnel actions, and documentation needs.
• Manage multiple priorities with limited oversight in a high-volume, rapidly changing HR environment.
• Provide responsive administrative and customer service support to employees and internal stakeholders.
• Coordinate technology and equipment requests for new hires and other employee lifecycle events.

Benefits

• Medical insurance, if eligible.
• Dental insurance, if eligible.
• Vision insurance, if eligible.
• Critical Illness, Accident, and Hospital coverage, if eligible.
• 401(k) retirement plan with pre-tax and Roth post-tax contributions available, if eligible.
• Voluntary life and AD&D insurance for the employee and dependents, if eligible.
• Short- and long-term disability coverage, if eligible.
• Health Spending Account (HSA), if eligible.
• Transportation benefits, if eligible.
• Employee Assistance Program, if eligible.
• Time off/leave, including PTO, vacation, or sick leave, if eligible.

What This Job Offers

• Education Level: No Education Listed