HR Admin

Aston Carter•Coral Gables, FL

1d•$20 - $25•Hybrid

About The Position

The HR Admin (also described as an HR Operations Administrative Assistant) supports the North America HR organization. The role maintains accurate employee information, supports HRIS transactions, administers employment documentation and compliance processes, and assists with employee lifecycle activities. It calls for strong data accuracy, confidentiality, and the ability to manage multiple priorities with limited oversight. This is a hybrid contract position based in Coral Gables, Florida. The role works onsite in the Coral Gables office from 9 a.m. to 5 p.m. at least three days a week.

Requirements

Hands-on experience with HRIS/Workday for HR data entry, employee transactions, reporting, and data validation.
Experience supporting new hires, employee record creation, personnel changes, onboarding documentation, and offboarding.
Ability to administer Form I-9 requirements and manage employment eligibility verification through E-Verify.
Strong attention to detail when entering, validating, maintaining, and reporting sensitive employee information.
Experience maintaining personnel records and compliance documents while following privacy, confidentiality, and document-retention requirements.
Previous HR support experience covering employees in multiple U.S. states.
Experience monitoring federal, state, and local employment requirements.
Experience coordinating with payroll and/or HR shared-services functions.
HR reporting experience.
Experience working in a high-volume or rapidly changing HR environment.
Strong organizational skills and ability to handle multiple priorities in a fast-paced environment.
Demonstrated discretion when handling confidential and sensitive employee information.
Strong written and verbal communication skills.
Ability to work cross-functionally with HR, payroll, shared services, and other internal teams.
Strong organization and follow-through when managing high volumes of employee documentation.
Understanding of HR data confidentiality and privacy expectations.
Ability to identify missing, inconsistent, or inaccurate employee data before transactions are completed.
Familiarity with federal and state employment documentation.

Nice To Haves

Degree in Human Resources or a related field.
Experience supporting a multi-state U.S. workforce.
Workday experience.
Prior experience supporting geographically dispersed or multi-state employee populations.

Responsibilities

Maintain accurate and current employee records and compliance files.
Manage HR document uploads in accordance with retention, privacy, and confidentiality requirements.
Complete Workday data entries and employee transactions.
Assist with ad hoc HR reporting, data validation, and record maintenance.
Identify and help resolve discrepancies in employee information and documentation.
Manage federal, state, and local labor law posting requirements across applicable jurisdictions.
Monitor regulatory changes across multiple states and escalate potential impacts to HR leadership.
Maintain supporting records for employment compliance activities.
Prepare, process, and file new-hire onboarding documentation, including personnel action forms and technology/equipment requests.
Partner with HR shared services and North America payroll to process new hires accurately and on schedule.
Create, organize, and maintain employee personnel files.
Administer Form I-9 requirements and the E-Verify process.
Support employee offboarding through accurate HRIS data entry and documentation.
Maintain confidentiality when working with employee records and personally identifiable information.