Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• At least seven years of direct experience supporting senior executives; experience in a large, multinational environment is preferred.
• Demonstrated discretion and the ability to work autonomously and exercise independent judgment.
• Ability to anticipate problems and proactively offer solutions.
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment.
• Excellent organizational and time-management skills.
• Dependability, multitasking ability, and strong attention to detail.
• Specialized knowledge of administrative and clerical functions, with the ability to maintain confidentiality.
• Ability to adapt quickly, build and maintain relationships, and engage with people across the business.
• Technological proficiency, including Microsoft Word, PowerPoint, and Excel.
• Working knowledge of SAP, Concur, Ariba, SharePoint, and Fieldglass.
• Exceptionally clear communication and solid interpersonal skills.

Nice To Haves

• Bachelor’s degree or equivalent is preferred but not required.
• Experience supporting senior executives in a large, multinational environment.

Responsibilities

• Provide reliable support across the full spectrum of administrative responsibilities, including broader team support as appropriate.
• Interact professionally with senior executives, team members, clients, brokers, and visitors in support of the executive and leadership team.
• Partner with administrative peers and colleagues to provide executive coverage and follow-through.
• Manage the executive’s calendar and coordinate meetings using Microsoft Outlook.
• Track priorities and deadlines, review them with the manager in advance, and update the manager about calendar changes, emails, attachments, and important items.
• Handle meeting logistics and prepare meeting and conference materials, including gathering materials, conducting online research, preparing briefings, taking notes, and following up on action items when appropriate.
• Respond to and prioritize inquiries, including communicating with direct reports on the manager’s behalf.
• Coordinate complex travel across time zones and prepare detailed point-to-point itineraries in accordance with company policies.
• Prepare and submit accurate, timely expense reports using Concur.
• Draft and produce accurate documents and correspondence, PowerPoint presentations, and Excel spreadsheets for internal and external use.
• Manage business calls, including transferring, conferencing, and routing them discreetly and professionally.
• Coordinate meetings and strategic activities with the leadership team and assist with agendas for internal and external senior management team meetings.

Benefits

• Competitive benefits package, with details referenced in AIG’s Benefits Overview.
• Total Rewards Program covering health, wellbeing, financial security, and professional development.
• Continuous learning and development.