Executive Assistant Jobs in Los Angeles, TX

About The Position

Requirements

• Graduate of Business College or Associate degree in a related field preferred.
• One to three years of experience directly related to the duties and responsibilities specified.
• Skill in organizing resources and establishing priorities.
• Strong interpersonal and communication skills and the ability to work effectively with various constituencies in a diverse community.
• Knowledge of planning and scheduling techniques.
• Ability to make administrative/procedural judgments.
• Records maintenance skills.
• Knowledge of ordering supplies, equipment, and services and inventory control.
• Organizing and coordinating skills.
• Ability to analyze and solve problems.
• Receptionist skills
• Word processing and data entry skills.
• Ability to create, compose, and edit written materials.
• Ability to maintain calendars and schedule appointments.
• Knowledge of travel/lodging planning and scheduling.
• Ability to gather and analyze statistical data and generate reports.

Responsibilities

• Screening and handling telephone communications, greeting, and directing visitors, as appropriate; serves as a primary point of contact and liaison on various day-to-day issues.
• Keeps the Executive Staff apprised of all relevant support information such as developing, arranging, and coordinating meeting times, schedules, and locations for such meetings and advisement.
• Composes and prepares written documentation and correspondence for the department; screens and evaluates incoming and outgoing mail for the CEO’s office and prepares appropriate responses.
• Gathers, enters, and updates data to maintain records and databases, as appropriate; establishes and supports files and documents for the department.
• Coordinates and performs a range of staff and operational support activities; liaises with other operating units in day-to-day administrative and operational activities.
• Provides support to the Director of Administration with logistics and office equipment usage in preparation for meetings.
• Coordinates and oversees the day-to-day management of supplies, equipment, and office facilities, including maintenance, inventory management, security, and related activities.
• Provides administrative support in special projects/events such as all staff meetings, holiday parties, retreats, etc.
• Schedules and coordinates meetings, events, interviews, appointments, and other similar activities for the administration department, which may include coordinating travel and lodging arrangements.
• Prepares or assists with entering data for statistical and narrative reports; performs basic information gathering and data entry.
• Ensures kitchen and supply room are stocked.
• Sorts, screens, reviews, and distributes incoming and outgoing mail throughout the department.
• Performs miscellaneous job-related duties as assigned.