Executive Assistant & Office Lead

Junior AI•New York, NY

1d•$100,000 - $150,000•Onsite

About The Position

Junior is hiring an Executive Assistant & Office Lead to own the experience of working in its Flatiron office and support its Co-founder and CTO, Nico. The role is approximately 80% office, people, events and culture, and 20% CTO support. The successful candidate will help make the office welcoming and well-run, bring colleagues together, and keep the CTO organised and focused. The role includes varied day-to-day work in a fast-growing company, with significant ownership to shape how the NYC office operates and contributes to company culture.

Requirements

At least 3 years of experience in executive assistance, office management, workplace experience, people operations or a similar role.
Experience organising events, off-sites or team gatherings.
Confidence supporting founders or senior leaders and working across teams.
Strong initiative and follow-through with limited direction.
Ability to stay calm and organised when plans change or competing needs arise.
Attention to detail and good judgement.
Clear communication skills and discretion in handling sensitive information.
Comfort with modern tools and finding practical ways to improve how work runs.

Nice To Haves

Experience in a startup or fast-growing technology company.
Experience helping scale an office or supporting a founder.
Experience in AI or another fast-growing technology business.

Responsibilities

Serve as the first point of contact for the team, candidates and visitors.
Keep the office welcoming, organised and running smoothly.
Create ways to bring people together and make office life enjoyable.
Manage relationships with vendors, building management and service providers.
Organise team lunches, socials, celebrations and other events.
Plan company events and international off-sites, including venue research and on-the-day details.
Help new starters feel at home from day one.
Own the CTO’s calendar and help prioritise his time.
Coordinate meetings, travel and other logistics for the CTO.
Track important communications, follow-ups and commitments.
Anticipate scheduling conflicts and other issues before they become problems.
Coordinate office onboarding, equipment, deliveries and workplace logistics.
Build simple processes as the company grows.
Take ownership of unexpected challenges that arise in startup life.