Senior Executive Assistant

AIG • New York, NY

1d • $100,000 - $130,000 • Onsite

About The Position

The Senior Executive Assistant provides extensive, targeted day-to-day administrative support to the Chief Executive Officer, Americas and Global Personal Insurance. The role works closely with the leadership team and other senior management Executive Assistants, and coordinates broader administrative activities such as staff meetings, group communications, and materials, often under short notice. It requires a professional demeanor, sound judgment, strong interpersonal skills, flexibility, and discretion in handling confidential matters.

The position supports a primarily in-office culture that values in-person collaboration. AIG describes its Total Rewards Program as a comprehensive benefits package focused on health, wellbeing, financial security, and professional development. The company also highlights continuous learning and development and a culture of inclusion and belonging.

Requirements

• At least seven years of direct experience supporting senior executives; experience in a large, multinational environment is preferred.
• Demonstrated discretion and the ability to work autonomously and exercise independent judgment.
• Ability to anticipate problems and proactively offer solutions.
• Advanced ability to prioritize tasks and work with minimal supervision in a fast-paced environment.
• Excellent organizational and time-management skills.
• Dependability, multitasking ability, and strong attention to detail.
• Specialized knowledge of administrative and clerical functions, with the ability to maintain confidentiality.
• Ability to adapt quickly, build and maintain relationships, and engage with people across the business.
• Technological proficiency, including Microsoft Word, PowerPoint, and Excel.
• Working knowledge of SAP, Concur, Ariba, SharePoint, and Fieldglass.
• Exceptionally clear communication and solid interpersonal skills.

Nice To Haves

• Bachelor’s degree or equivalent is preferred but not required.
• Experience supporting senior executives in a large, multinational environment.

Responsibilities

• Provide reliable support across the full spectrum of administrative responsibilities, including broader team support as appropriate.
• Interact professionally with senior executives, team members, clients, brokers, and visitors in support of the executive and leadership team.
• Partner with administrative peers and colleagues to provide executive coverage and follow-through.
• Manage the executive’s calendar and coordinate meetings using Microsoft Outlook.
• Track priorities and deadlines, review them with the manager in advance, and update the manager about calendar changes, emails, attachments, and important items.
• Handle meeting logistics and prepare meeting and conference materials, including gathering materials, conducting online research, preparing briefings, taking notes, and following up on action items when appropriate.
• Respond to and prioritize inquiries, including communicating with direct reports on the manager’s behalf.
• Coordinate complex travel across time zones and prepare detailed point-to-point itineraries in accordance with company policies.
• Prepare and submit accurate, timely expense reports using Concur.
• Draft and produce accurate documents and correspondence, PowerPoint presentations, and Excel spreadsheets for internal and external use.
• Manage business calls, including transferring, conferencing, and routing them discreetly and professionally.
• Coordinate meetings and strategic activities with the leadership team and assist with agendas for internal and external senior management team meetings.

Benefits

• Competitive benefits package, with details referenced in AIG’s Benefits Overview.
• Total Rewards Program covering health, wellbeing, financial security, and professional development.
• Continuous learning and development.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed